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Contract Management Specialist

2 months ago

Orlando, Florida, United States Traffic & Mobility Consultants LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Contract Administrator to join our team at Traffic & Mobility Consultants LLC. The successful candidate will be responsible for coordinating the processing of all customer contracts, ensuring compliance with corporate policies and procedures, and working closely with operations and accounting staff to minimize risk to the company.

Key Responsibilities
  • Contract Administration: Coordinate the processing of all customer contracts, confidentiality agreements, insurances, bonds, and subcontracts to support all departments and locations.
  • Contract Compliance: Ensure all documents comply with corporate policies, procedures, requirements, and legal guidelines.
  • Collaboration: Work closely with operations and accounting staff to minimize risk to the company.
  • Contract Management: Generate and review all subcontract agreements in coordination with Project Management. Coordinate the proper and timely processing of contracts and subcontracts.
  • Insurance Management: Ensure proper Certificate of Liability Insurance is in place for all customers and subcontractors based on contract requirements.
  • Pre-Qualification: Assist in completion of pre-qualifications for owners, and staff.
  • Claims Management: Work with our insurance consultants managing workers comp, GL, Auto and professional liability claims.
  • Documentation: Responsible for the subcontract prequalification process and the maintenance of appropriate documentation.
Requirements
  • Education: Bachelor's degree in engineering or business, or equivalent combination of training and related experience.
  • Experience: At least 5 years of contract administration experience.
  • Skills: Must have a thorough understanding of contracting procedures including knowledge of purchasing, finance, engineering and controls principles. Effective verbal and written communication skills plus general mechanical aptitude required. Detail oriented with excellent organization and analytical skills.
  • Preferred Qualifications: Experience working in an architectural or engineering firm is highly preferred. FDOT and/or Public Agency experience is highly desirable.
  • Technical Skills: Proficient in contract management software, preferably NetSuite and Microsoft Office Suite.
Benefits
  • Competitive Salary: Competitive salary is commensurate with experience + bonus eligibility.
  • Benefits Package: Employer Paid Health/Vision Insurance, Employer Paid Short-Term and Long-Term Disability Insurance, Employer Paid Dental Insurance, Employer Paid Basic Life and AD&D Insurance, 401(k) Plan w/ up to 4% Employer Match and 100% immediate vesting.
  • Work-Life Balance: Remote Work up to two (2) days per week, Professional Development Assistance, Generous Paid Time Off, 7 paid company holidays per year plus additional paid time off between Christmas and New Year's Day.