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Finance and Grants Manager
2 months ago
The United Nations Foundation has consistently focused on enhancing global health since its establishment, acting as a catalyst, facilitator, and innovator in collaborative action initiatives aimed at advancing global health objectives. The Foundation has allocated significant resources to support UN efforts in addressing global health challenges, fostered collective action platforms to tackle these issues, developed impactful advocacy campaigns, broadened partnership outreach, and cultivated robust and diverse relationships across various sectors and regions.
The Finance and Grants Manager for Global Health is tasked with overseeing the team's substantial budget and providing essential support through financial oversight, grant reporting, and strategic project analysis for the management team. This role involves close collaboration with the entire Global Health team and various departments within the Foundation to ensure the effective execution of all financial, operational, contractual, and grant-related activities.
This position operates under a hybrid work model.
Key ResponsibilitiesFinancial Oversight
- Oversee the Global Health team's budget, monitoring income and expenditures across the organization and its various initiatives.
- Utilize financial databases to extract and manipulate data for maintaining an up-to-date budget model.
- Ensure accurate allocation of funds and expenses across donor budgets.
- Prepare cash flow projections and budget variance analyses.
- Maintain a financial dashboard to monitor actual versus projected cash flow and budget variances, conducting regular reviews with project leads.
- Track deliverables from consultants and manage accounts payable processes, including invoice processing.
- Prepare comprehensive funding briefs and project documents for senior management as required.
- Model various budget scenarios to support decision-making for the Global Health leadership.
- Reconcile monthly credit card statements and approve expense reports.
Donor Engagement and Reporting
- Manage timelines and processes for donor proposals and reporting.
- Develop and maintain a reporting calendar for the team.
- Facilitate collaborative tracking of progress against performance indicators as part of annual reporting.
- Prepare budget reports in accordance with donor requirements.
- Engage in discussions with donor representatives to present budget reports and clarify results.
- Research potential funding opportunities and assist in proposal development, coordinating with relevant departments to provide necessary programmatic and financial information.
- Address and resolve issues related to program and grant execution.
- Complete additional projects and responsibilities as assigned.
Grants, Contracts, and Compliance Management
- Oversee all contracting and grant processes for Global Health.
- Collaborate with the central contracts team to draft and amend agreements, ensuring compliance with established templates and policies.
- Facilitate contract negotiations with external parties and guide agreements through internal approval workflows.
- Ensure compliance with all Foundation policies and donor regulations.
- Coordinate with donors, vendors, and grantees to ensure timely processing of agreements and reports.
- Maintain thorough documentation for all work products to preserve institutional knowledge.
- Respond promptly to internal inquiries and external audit requests.
Internal Coordination
- Develop and implement innovative tools and strategies to enhance workflow efficiency and team collaboration.
- Manage the business planning process, preparing updates and revisions as necessary.
- Act as a liaison with various departments to ensure adherence to Foundation policies and procedures.
- Provide excellent service by delivering timely and accurate information to stakeholders.
- Maintain familiarity with the agreement process for contracts and grants, utilizing appropriate templates as needed.
- Draft and review agreements, consulting with the finance/contracts team as necessary.
- Participate in training sessions to stay informed about current policies and procedures.
- Maintain proficiency in the Foundation's database systems to track agreements and generate reports.
- Perform other duties as assigned.
- Bachelor's degree required; Master's degree preferred.
- 5-6 years of relevant experience.
- Strong skills in operations, project management, budgeting, and logistics.
- Experience in managing complex budgets and providing detailed financial reports to donors.
- Ability to conduct high-level strategic analysis and offer best practice recommendations.
- Experience in developing various types of agreements (contracts, grants, MOUs).
- Background in grants coordination or administration is advantageous.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks in a dynamic environment and prioritize effectively.
- Proven ability to collaborate effectively within a team and across departments.
- Capacity to drive projects from initiation to completion and work independently.
- Commitment to continuous learning and information synthesis.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Knowledge of the United Nations system and interest in international development is a plus.
- Ability to adhere to attendance policies.
The United Nations Foundation offers a comprehensive benefits package for full-time, eligible employees, including:
- Choice of health plans
- Dental and vision insurance
- Flexible spending accounts
- Retirement savings plan with matching contributions
- Life insurance options
- Disability insurance
- Health club discounts
- Commuter benefits
- Employee assistance programs
Additionally, eligible employees receive paid holidays, vacation days, sick leave, personal days, and family leave.