Support Services Coordinator

6 days ago

Blackstone, Massachusetts, United States Olgoonik Corporation Full time
Job Summary:

We are seeking a highly skilled and experienced Support Services Technician III to join our team at Olgoonik Corporation. As a key member of our support services team, you will be responsible for coordinating and executing various support functions, including fleet management, mail, courier, property disposition and accountability, and facility maintenance requests and tracking.


Key Responsibilities:
  • Coordinate and execute fleet management duties, including vehicle scheduling, preparation, service coordination, dispatching, and lifecycle monitoring.
  • Provide logistical support by performing or monitoring tasks associated with common carrier shipping and receiving, unpacking, storing, assembling, tracking, and issuing supplies, equipment, materials, and official parcels.
  • Inspect received/delivered goods, maintain inventory/logistics records, and allocate storage space, and/or deliver those goods and materials to the Receiving Office.
  • Track and record all receiving, stocking, and issuing of inventory items per U.S. government regulations.
  • Monitor depletion rate of supplies, materials, and equipment, and notify the Program Manager when replenishment and/or repairs and maintenance are required.
  • Maintain storage areas in neat and clean condition.
  • Assist with stock room functions, including office and general supplies.
  • Monitor Ariba and other support request processes for clarity, mandatory source of supply use, accountability, and tracking to ensure purchase invoices are closed out and property issued to the program.
  • Resolve all discrepancies of property received within individual orders.
  • Pick up and deliver official mail and special delivery items.
  • Escort un-cleared building maintenance/equipment repair/delivery personnel, when necessary.
  • Assist in common records management, including property records and Personally Identifiable Information (PII).
  • Employ applicable Department of State security standards and procedures to protect National Security information.
  • Provide other training program support as needed.

Requirements:
  • Must possess a high school diploma, Associate's Degree preferred; plus seven (7) years relevant work experience.
  • Minimum five (5) years experience providing support services such as fleet management, mail, courier, Diplomatic Pouch, property disposition and accountability, or facility maintenance requests and tracking.
  • Two (2) years experience as a Support Services Technician II or equivalent experience.
  • Two (2) years supervisory experience preferred.

Preferred Qualifications:
  • Advanced knowledge of and experience with support services functions, practices, and procedures.
  • Must hold a valid driver's license and be willing and able to drive official U.S. Government vehicles up to and including 16 passenger vans.
  • Proficient knowledge of MS Office suite and/or other general office applications is required.
  • Working knowledge of military, law enforcement, and/or Government security operations.
  • Working knowledge of fleet operations.
  • Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation).
  • Strong organizational, interpersonal, oral, and written communication skills with the ability to prioritize and monitor multiple tasks simultaneously.
  • Must be able to work in a collaborative, team environment.
  • Must maintain high standards for quality of work and professional growth.
  • Must be able to develop a solid understanding of Department of State rules, regulations, and procedures relating to acquisitions and logistics processes.

Security Clearance:
  • Must be a U.S. citizen.
  • Possess or be able to obtain/maintain a SECRET security clearance.

Physical Demands:

Must be able to meet physical requirements (walking, standing, bending, and lifting of medium to heavy objects).


Travel:

Travels as necessary to other CONUS training and support sites as needed; travel is not expected to be more than 25% of total work time.


Work Environment:

Office environment.


Additional Details:
  • Subsidiary: Olgoonik Innovations, LLC.
  • FLSA: Exempt.
  • Requisition Nbr: 2014287.

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

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