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Administrative Support Specialist

2 months ago

Greenville, South Carolina, United States Design Strategies LLC Full time
Job Description

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Design Strategies LLC. As a key member of our administrative team, you will be responsible for providing exceptional support to our CEO and other professionals, ensuring the smooth operation of our office, and maintaining the highest level of confidentiality.

Key Responsibilities:
  • Provide administrative support to the CEO, including scheduling appointments, preparing correspondence, and managing travel arrangements.
  • Assist with firm-wide administrative tasks, such as setting up and preparing minutes for operations meetings, and managing office supplies and inventory.
  • Support the firm's marketing efforts, including preparing proposals, RFPs, and presentations.
  • Assist with project and construction administration duties, including setting up and monitoring contracts, subcontracts, and change orders.
  • Provide day-to-day administrative support, including answering and routing phone calls, processing mail, and greeting and hosting visitors.
  • Prepare and modify company templates and documents, including correspondence, reports, and emails.
  • Manage travel arrangements, memberships, and licensing for professional staff and projects.
  • Promptly assist with basic IT support, including coordinating with our external IT vendor.
Requirements:
  • College degree with 15+ years of experience in administrative/executive support and office administration roles.
  • Professional, poised, with strong interpersonal skills and a friendly demeanor.
  • Enthusiastic, self-motivated/self-starter with a can-do attitude.
  • Highly organized and attentive to detail.
  • Ability to multi-task and work with speed and accuracy under pressure.
  • Excellent verbal and written communication skills.
  • Experience with formatting business correspondence.
  • Proficient computer skills and working knowledge of MS Office.
We Offer:
  • Medical insurance
  • Dental insurance
  • 401K retirement plan with company match
  • 100% employer-paid group life insurance, short-term, and long-term disability coverage
  • Paid vacation
  • Paid sick leave
  • Performance-based bonus