Program Coordinator

2 weeks ago


Bronx New York, United States Albert Einstein College of Medicine Full time
Job Summary

The Albert Einstein College of Medicine is seeking a highly organized and detail-oriented Program Coordinator to support the Research Education and Career Development programs. The successful candidate will provide administrative support to the ICTR education and training leadership, program directors, faculty, and administrators.

Key Responsibilities
  • Organize high-level conference calls and manage calendars for educational leadership
  • Coordinate travel arrangements for program directors
  • Assist with recruitment, advertising, and admissions processes for educational programs
  • Responsible for database entry/maintenance related to program participants, alumni, and activities
  • Assist with coordinating program evaluation and continuous quality improvement sessions
  • Coordinate leadership meetings, including distributing funding opportunity announcements and requests for applications
  • Assist with workshop/webinar registration for trainee/scholar events
  • Assist with onboarding for compliance training for students
  • Assist with logistics for thesis proposals and thesis defense
  • Assist with scheduling and organizing correspondence for the annual education EAC meeting
  • Set up classrooms and required A/V and IT systems
  • Schedule and organize student orientation and classes
  • Assist with course management utilizing software programs
  • Assist with organizing Mock Study sections
  • Coordinate the scheduling of various meetings for the Community Collaborative Core
  • Process financial transactions for education programs and the Community Collaborative Core
  • Assist with preparation and distribution of program-related communications
  • Assist with website maintenance
  • Organize seminar series, graduations, and other program events
  • Take notes at critical meetings, order supplies, and maintain files and office equipment
  • Manage conference room schedules
Requirements
  • Bachelor's degree required
  • Minimum of 3-5 years of administrative experience
  • Experience with federally funded programs is a plus
  • Experience in an academic or research environment is preferred
Skills and Competencies
  • High degree of flexibility and ability to handle special assignments
  • Ability to excel in a fast-paced, team-oriented environment and multi-task effectively
  • Ability to prioritize and follow through on work
  • High degree of reliability and dependability
  • Ability to produce accurate and timely reports, correspondence, documents, and spreadsheets
  • Excellent computer/technology skills
  • Strong interpersonal, oral, and written communication skills
  • Ability to maintain confidentiality of sensitive information

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