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Senior Administrative Assistant

2 months ago

New York, New York, United States Synergy Interactive Full time
Executive Support Specialist

We are seeking a highly skilled and organized Executive Support Specialist to support a senior leader in a notable financial company in the NYC area. This is a contract role that requires a high level of discretion and professionalism.

Key Responsibilities:
  • Calendar Management
    • Create and manage complex calendars, including scheduling meetings, sending invitations, and making adjustments as needed.
    • Work with other assistants to find mutually convenient times for senior leaders.
    • Manage conflicts and resolve scheduling issues.
  • Event and Meeting Planning
    • Assist with planning events, group meetings, and offsites, including coordinating logistics and details.
    • Work with senior leadership to plan meetings and outings, including travel arrangements, transportation options, food plans, and presentation ideas.
  • Expense Management
    • Track and manage all expenses from the corporate credit card.
    • Create expense reports and submit them on a regular basis.
    • Keep track of all fees related to the corporate card.
  • Special Projects
    • Assist with document review and editing.
    • Apply signatures to documents provided by other teams.
    • Edit and format PowerPoint presentations.
  • Technical Support
    • Assist with technical issues, including calendar conflicts and application access problems.
    • Communicate with IT to resolve technical issues.

Requirements:

  • High school diploma or equivalent required.
  • 3+ years of experience in a similar role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment.