Document Management Specialist

4 weeks ago


Clinton, Iowa, United States NES Fircroft Full time
Job Summary

As a Document Management Specialist at NES Fircroft, you will be responsible for maintaining paper and electronic filing systems, including drawing files. You will also support the development and maintenance of planning data and turnaround package data. Additionally, you will maintain turnaround scope change data, reproduce and distribute planning data, and update the Turnaround SharePoint Site. Furthermore, you will collect and organize documents for post-turnaround archiving.

Key Responsibilities

Maintain paper and electronic filing systems, including drawing files.
Support development and maintenance of planning data and turnaround package data.
Maintain turnaround scope change data (appeals system).
Reproduce and distribute planning data.
Maintain and update the Turnaround SharePoint Site.
Collect and organize documents for post-turnaround archiving.

Reporting and Project Support

Generate standard weekly and monthly reports.
Support Turnaround Project Controls, including time entry and change order logs.

Office Management

Maintain office equipment (copier, printer, fax, etc.) and manage office supplies and vending machines.
Set up new personnel with office equipment and manage office space.
Manage procurement card (P-card) statement reporting and approvals.

Requirements

Proficiency in Microsoft Office 365.
SAP experience preferred but not required.
Strong organizational skills and ability to manage multiple changing priorities in a fast-paced environment.
Excellent interpersonal and communication skills.
Ability to work with minimal supervision.

About NES Fircroft

NES Fircroft is a leading engineering staffing provider with over 90 years' combined experience. We offer contractors a range of benefits, including visa and work permit support, market-leading benefits packages, and accommodation. Our team is dedicated to supporting our clients and contractors in a safe and compliant manner.
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