Administrative Reception Specialist
2 weeks ago
ORGANIZATIONAL UNIT: 477-Fund- Employment & Training
SUPERVISOR: 477 Director/ Assistant Director
FLSA: Non-Exempt
SALARY RANGE: $13.00 - $16.00
BENEFITS: All full-time positions include Medical, Dental, and Vision Insurance. The biweekly deduction from employee paycheck is $40.00 for Employee Only, $95.00 for Employee plus Children, $120.00 for Employee plus Spouse, and $140.00 for Employee plus Family.
JOB SUMMARY: Responsible for welcoming and directing incoming applicants, ongoing participants, and other visitors to the appropriate personnel or department for assistance. Manage a multi-line switchboard and oversee the processing of incoming and outgoing mail. Maintain a computer software tracking system for requisitions and other services provided.
ESSENTIAL FUNCTIONS:
- Welcome individuals as they arrive.
- Maintain a log for visitors and participants.
- Identify the appropriate personnel for visitors, provide directions, and announce their arrival to counselors as necessary.
- Handle a multi-line phone system, transferring calls and taking messages as required.
- Process incoming and outgoing mail efficiently.
- Track requisitions, fuel vouchers, and other items using Microsoft software.
- Maintain basic office equipment such as fax machines and copiers.
- Oversee the management of departmental office supplies.
- Monitor staff availability and update the IN/OUT tracking system.
- Review and distribute newspaper articles related to Employment, Training, Job Opportunities, and Tribal operations.
- Perform light typing duties, including requisitions and various other tasks.
- Complete other duties as assigned.
- Possess a pleasant speaking voice with effective communication skills.
- Familiarity with computer keyboards, word processors, and/or typewriters.
- Maintain a reasonably clear driving record to be eligible to operate tribally insured vehicles.
- Engage in repetitive work at the computer.
- Perform some bending and stretching.
- Lift light items for file management and miscellaneous clerical tasks.
- Office environment with occasional travel to satellite offices and/or for training purposes.
- May involve transporting clients in a tribal vehicle for business-related activities.
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