Administrative Program Coordinator

2 weeks ago


Citrus Heights, California, United States City of Citrus Heights, CA Full time

Position Overview: The City of Citrus Heights is seeking qualified candidates for the role of Program Assistant. This position involves a range of specialized administrative, clerical, and coordination tasks to support various program areas within the department.

Key Responsibilities:

  • Provide comprehensive administrative support for assigned programs, including clerical duties and project coordination.
  • Assist in the preparation of meeting agendas, take minutes, and ensure proper documentation of actions taken.
  • Manage sensitive information with confidentiality and integrity.
  • Compile and maintain databases, reports, and records related to program operations.
  • Facilitate communication between departments, outside agencies, and the public.
  • Support City Commissions and committees by coordinating meetings and preparing necessary materials.
  • Engage in fieldwork, including delivering information packets and inspecting sites as needed.
  • Process applications, registrations, and payments while maintaining accurate records.
  • Draft correspondence and reports, ensuring compliance with departmental standards.
  • Monitor program budgets and assist in tracking expenditures.

Qualifications:

Ideal candidates will possess:

  • A strong understanding of administrative principles and practices.
  • Experience in clerical and customer support roles.
  • Excellent communication skills, both written and verbal.
  • Proficiency in using computers and software applications for documentation and reporting.
  • The ability to work independently and manage multiple tasks effectively.

Additional Information: This role may require occasional fieldwork and interaction with community members. Candidates should be prepared to represent the City in various capacities and contribute to a positive work environment.



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