Purchasing Operations Specialist

2 weeks ago


Clearwater, United States Pinellas County FL Full time

Procurement Process Analyst

Schedule: Flexible remote work options available

The Administrative Services Department is in search of a Procurement Process Analyst. This department serves as a multifaceted internal services unit within Pinellas County Government, incorporating various divisions such as Facilities, Fleet, Real Property, Asset Management, Purchasing, and Risk Management.

This role entails both technical and administrative responsibilities that support the Procure to Pay purchasing operations of the department. The Analyst collaborates closely with Purchasing, Finance, and various County departments to execute County-wide purchasing support activities, including the management of change orders, purchase orders, and purchasing card transactions. Additionally, this position is responsible for providing outreach and coordinating training sessions for employees across departments regarding specific Procure to Pay functionalities.

Key Responsibilities:

Manage purchase requisitions and create encumbrance releases against County contracts to streamline the purchasing process for County operations; Handle change orders for County operations; Oversee daily operations of the Board of County Commissioners Purchasing Card and Credit Card Acceptance Programs; Conduct procurement training sessions for County personnel related to Oracle EBS functionalities specific to Procure to Pay processes; Recommend and maintain updates to Procure to Pay policies and procedures; Organize and maintain documents, files, and records to ensure an up-to-date reference and audit trail for compliance; Assist staff and vendors by providing information and facilitating the purchasing process; Communicate with vendors and employees to verify information and respond to inquiries, expediting orders as necessary; Monitor vendor performance and compliance; Develop and maintain reports as required; Represent the Purchasing Department on committees related to Procure to Pay processes; Perform other related duties as assigned.

Required Qualifications:

A minimum of four years of experience in accounting practices, purchasing, and/or Procure to Pay processes; or an Associate's degree in finance, accounting, business administration, public administration, computer systems, or a related field with two years of relevant experience; or an equivalent combination of education, training, and experience.

Willingness to work various schedules, including mandatory work periods during special, emergency, and/or disaster situations.

Knowledge, Skills, and Abilities:

Understanding of purchasing and/or public accounting principles, procedures, and practices; Familiarity with governmental budgeting processes; Proficiency in standard software applications such as word processing, spreadsheets, email, Internet access, and data processing; Competence in Business English, spelling, arithmetic, and bookkeeping standards; Ability to operate a personal computer and utilize basic software applications; Skill in dealing with vendors and employees with tact and diplomacy in resolving conflicts; Capability to prepare and manage accurate records and utilize County enterprise software; Ability to train departmental staff on Procure to Pay functionalities and conduct training sessions countywide; Proficient in clear and concise oral and written communication; Ability to maintain and retrieve statistical and factual reports and provide appropriate assistance.

Benefits:

Comprehensive retirement options through the Florida Retirement System (FRS), including investment and pension plans. Additional perks include deferred compensation programs and wellness centers, among others.

Additional Information:

For further details, please review the complete classification description, including Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities.



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