Procure to Pay Specialist

4 months ago

Clearwater, United States Pinellas County FL Full time

Procure to Pay Specialist

Location: S. East Avenue, Clearwater, FL

Schedule: Some remote work is allowed

Administrative Services is seeking a Procure to Pay Specialist. The Department of Administrative Services is a diverse internal services department of Pinellas County Government encompassing divisions such as Facilities, Fleet, Real Property, Asset Management, Purchasing and Risk Management. 

This position performs technical and administrative work supporting the Procure to Pay purchasing support business operations of the department. This role works closely with Purchasing, Clerks Finance, and County departments to perform County-wide purchasing support functions such as processing change orders, purchase orders and purchasing card transactions. Provides outreach and coordination of training for employees in various departments as it relates to specific Purchasing procure to pay functionality.

What Would You Do?

Processes purchase requisitions, creating encumbrance releases against County contracts for the purpose of facilitating the purchasing process for County operations; Processes change orders for County operations; Processes day-to-day functions and operations of the Board of County Commissioners Purchasing Card and Credit Card Acceptance Programs; Conducts procurement training sessions for County staff related to Oracle EBS functionality specific to procure to pay functions; Recommends and maintains procure to pay policy and procedure updates; Maintains documents, files, and records for the purpose of providing up to date reference and audit trail for compliance; Assists staff and/or vendors for the purpose of providing information and facilitating purchasing process; Contacts vendors and employees for the purpose of verifying information and/or responding to inquiries and to expedite orders; Monitors vendor performance/compliance; Develops and maintains reports as needed; Represents the Purchasing Department on committees pertaining to procure to pay processes; Performs other related job duties as assigned.

What Do You Need To Have?

Four years of experience in accounting techniques, purchasing, and/or procure to pay processes; or an Associate’s degree with a major coursework in finance, accounting, business administration, public administration, computer systems, or related field and two years of experience as described above; or an equivalent combination of education, training, and/or experience.

Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Knowledge, Skills and Abilities

Knowledge of purchasing and/or public accounting, principles, procedures, and/or practices; Knowledge of governmental budgets; Knowledge of standard software applications such as word processing, spreadsheets, email, Internet access, and data processes; Knowledge of Business English, spelling, arithmetic and bookkeeping standards; Ability to operate a personal computer and apply basic software applications; Ability to deal with vendors and employees with tact and diplomacy in resolving stressful or conflicting situations; Ability to prepare and manage accurate records and utilize County enterprise software; Ability to train departmental staff related to procure to pay functionality and conduct training classes countywide; Ability to communicate clearly and concisely orally and in writing; Ability to maintain and retrieve statistical and factual reports and provide appropriate assistance. 

Our benefits rank among the top in the area

Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options. We have deferred compensation programs and wellness centers to name a few perks. Check out these and more

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

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