Research Finance Coordinator 2

2 weeks ago

Miami, Florida, United States Stanford University Full time

Overview: The Office of the Senior Associate Dean of Research at Stanford University's School of Medicine is in search of a Research Finance Coordinator 2 (RFC 2) dedicated to delivering exceptional support to various stakeholders within the School of Medicine. The RFC 2 will oversee intricate and substantial portfolios, encompassing proposal development, post-award management, budget formulation, cost assessment, forecasting, variance analysis, labor distribution oversight, and comprehensive reporting.

Role Responsibilities:

  • Collaborate with principal investigators to prepare the administrative elements of proposals in accordance with sponsored and non-sponsored research regulations. Manage and communicate the submission process, ensuring all documents are complete and compliant.
  • Design, prepare, and finalize project budgets, providing necessary budget justifications.
  • Act as a liaison and proactive partner between principal investigators, the Office of Sponsored Research, research teams, and other departments; address sponsor inquiries effectively.
  • Work closely with the Office of Sponsored Research to ensure proper award setup and adherence to cost-sharing requirements; initiate necessary cost transfers.
  • Review and authorize expenditures, provide guidance on post-award spending and commitments, and ensure compliance with funding and revenue regulations.
  • Generate and communicate reports that support project status; develop effective forecasting tools and decision-making aids.
  • Engage in the contract closeout process; submit final reports and certificates, compiling necessary information for audit inquiries.
  • Understand, apply, and advise on university and governmental policies relevant to projects.
  • Serve as a knowledgeable resource on the subject matter and provide technical support to principal investigators and university staff.
  • Contribute to process enhancements and lead group projects involving other staff members.
  • May take on mentoring roles and provide cross-training as required.

Desired Qualifications:

  • Familiarity with Stanford Oracle financial systems, iLab Solutions, and relevant policies and procedures.
  • Comprehension of operations within a research medical institution, including financial statements, accounting principles, and federal regulations.
  • Expertise in grant and contract management, focusing on the financial aspects of sponsored projects.
  • Advanced proficiency in Excel and experience in data analysis and financial modeling.
  • Proven ability to manage multiple projects under tight deadlines, demonstrating strong organizational skills, independence, and self-motivation.
  • Excellent written and verbal communication skills, including policy documentation.
  • Strong decision-making, problem-solving, and quantitative analytical capabilities, particularly in financial forecasting and reporting.
  • Ability to collaborate effectively with individuals at various levels of authority and educational backgrounds across multiple organizations.

Education & Experience:

A Bachelor's degree along with three years of relevant experience, or a combination of education and experience.

Knowledge, Skills, and Abilities:

  • Basic understanding of governmental regulations.
  • Ability to interpret and communicate policies and procedures clearly.
  • Strong analytical skills; proficiency in Excel and web-based tools.
  • Solid accounting knowledge and principles.
  • Capability to complete required training within the first year of employment.
  • Understanding of procurement processes, including cost analyses and vendor requirements.
  • Familiarity with property management requirements related to equipment and fabrications.
  • Competency in project management with a keen attention to detail.
  • Ability to work independently while also seeking assistance when necessary.
  • Proficient time management and organizational skills.

Certifications & Licenses:

Completion of required training programs is necessary to maintain this position. Relevant certifications such as Certified Accountant or Auditor are preferred.

Physical Requirements:

Ability to perform desk-based tasks, including frequent sitting and light lifting. Occasional standing, walking, and handling paperwork may be required.

Working Conditions:

This position offers a flexible work arrangement, including options for telecommuting based on operational needs.

Compensation: The expected salary range for this role is competitive and will be determined based on various factors, including qualifications and departmental budget.

Stanford University is an equal opportunity employer, committed to diversity and inclusion in the workplace.

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