Recovery Coordinator

3 days ago

Austin, Texas, United States The Texas Division of Emergency Management (TDEM) Full time
Job Title: Recovery Coordinator

Join The Texas Division of Emergency Management (TDEM) team as a Recovery Coordinator, where you will play a critical role in supporting disaster response and recovery efforts.

Job Summary:

The Recovery Coordinator will assist in planning, organizing, and coordinating programs that involve local, state, and federal agencies, volunteer groups, and the public. This position will represent the state during post-disaster operations and help coordinate provision of post-disaster assistance.

Key Responsibilities:
  • Assist in planning, organizing, and coordinating programs that involve local, state, and federal agencies, volunteer groups, and the public.
  • Represent the state during post-disaster operations and help coordinate provision of post-disaster assistance.
  • Travel throughout the state to survey disaster areas to assist in the identification of appropriate measures to assist local officials and the most applicable state and federal assistance programs to fund those measures.
  • Interpret policies, rules, or regulations; provide guidance to staff and the community regarding grant administration, compliance, policies, and procedures; and resolve related issues and concerns.
  • Serve as a liaison to government agencies, community organizations, and the general public to assist in explaining program specifics and requirements.
  • Review action plans developed by local jurisdictions for compliance with Federal Emergency Management Agency procedures and guidelines.
  • Ensure grantee's and sub-recipients' compliance with conditions of grants by monitoring and analyzing agreements, contracts, expenses, activities, and federal and state regulations.
  • Review submitted grant applications and determine the applicant's eligibility for award based on established criteria.
  • Assist in preparing and processing applications for disaster projects in accordance with applicable state and federal laws, rules, policies, and procedures.
  • Monitor compliance with requirements, laws, regulations, policies, and procedures for assigned program.
  • Verify the nature and amount of grant-related expenditures through examination of payroll records, contracts, timesheets, inventory asset accounts, account payables, and real estate records; ensure all expenditures are in compliance with the defined scope of work and state and federal guidelines.
  • Maintain files and records and prepare reports related to grants issued and or received.
  • Prepare grant closeout materials.
  • Provide first aid or emergency medical services (EMS) at any time (except during periods of external employment), within the scope of the employee's certification (if any) by the Texas Department of State Health Services, following the TDEM EMS Protocols and after approval to operate under the EMS Medical Director.
  • Ability to travel (50%).
  • Performs related work as assigned.
  • Face-to-face and person-to-person interactions are required.
  • Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.
Requirements:
  • Bachelor's degree in a related field from an accredited college or university or an equivalent combination of education and experience.
  • Two years of related work experience performing any combination of grant management, emergency management, financial or program compliance, public or business administration, real estate, commercial construction and/or insurance adjusting.
  • Substitution Note: Relevant work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year experience equivalent to thirty (30) semester hours. A completed advanced degree may also be substituted in lieu of work experience.
Knowledge, Skills, and Abilities:
  • Working knowledge of, or the ability to rapidly assimilate information related to Emergency Management, State, and Federal, regulations, legislation, guidelines, policies, and procedures.
  • Considerable knowledge of public and grant administration.
  • Considerable knowledge, after training, of methods of resources management, including the acquisition, allocation, and distribution of various types of financial assistance and disaster relief.
  • Knowledge of laws and regulations pertaining to grants and contract administration, of business administration principles and practices, and of research and budgeting processes.
  • Skills in grant preparation, development, evaluation, and monitoring, in report writing, in budget development and monitoring.
  • Ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
  • Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
  • Ability to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
  • Ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.
  • Ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
  • Proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to responsibly handle sensitive and confidential information and situations; and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
  • Ability to work in a safe manner at all times and must be able to comply with safety standards and best practices.
  • Ability to work in inclement weather, traverse uneven terrain and standing water, and move into and around damaged structures to conduct damage assessments or move around construction or debris removal sites when conducting compliance reviews or audits.
  • Availability to work extended or non-traditional hours such as evenings, weekends, special events, etc. Must have the ability to operate outside of normal working hours during disaster response and recovery deployment activities away from normal duty station and in inclement weather for extended periods, including nights and weekends.
Registration, Certification, or Licensure:
  • Must successfully complete IS-100, IS-200, IS-700, and IS-800 within the first twelve (12) months of employment.

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