Executive Support Specialist

3 weeks ago


Syracuse, New York, United States PEC Inc Full time
Job Summary

We are seeking a highly organized and efficient Executive Support Specialist to join our team at PEC Inc. in Syracuse, NY.

About the Role

  • Manage various office tasks and provide support to ensure smooth day-to-day operations

Responsibilities

  • Answer incoming phone calls and assist office visitors with professionalism and courtesy
  • Maintain accurate and up-to-date filing systems and organize documents efficiently
  • Coordinate information with external customers and vendors through effective communication and negotiation skills
  • Handle incoming and outgoing emails and correspondence with attention to detail
  • Conduct online research as needed to support administrative tasks
  • Perform office-related errands and tasks with a sense of urgency and priority
  • Provide administrative support to various departments and teams as required

Requirements

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is essential for this role
  • Excellent multitasking abilities and task management skills are necessary to succeed in this position
  • Strong verbal and written communication skills are crucial for interacting with colleagues, customers, and vendors
  • A professional phone manner and ability to represent the company well are expected
  • Exceptional organizational skills and attention to detail are required to maintain accuracy and efficiency
  • Self-motivated individuals with the ability to work independently and in cross-functional teams are ideal candidates
  • Experience in negotiation and purchasing is highly regarded but not required

Preferred Skills

  • Computer literacy is a must-have for this role
  • Time management skills are essential for prioritizing tasks and meeting deadlines
  • Customer service orientation is crucial for providing excellent support to internal and external stakeholders
  • Adaptability and flexibility are necessary to respond to changing priorities and circumstances
  • Problem-solving skills are essential for resolving issues and finding solutions
  • Discretion and confidentiality are required when handling sensitive information
  • Logistics, asset management, and shipping experience is desirable but not mandatory
  • Experience in purchasing and vendor negotiation is highly valued

What We Offer

  • Competitive salary range: $45,000 - $60,000 per annum, based on experience


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