Executive Support Specialist
3 weeks ago
We are seeking a highly organized and efficient Executive Support Specialist to join our team at PEC Inc. in Syracuse, NY.
About the Role
- Manage various office tasks and provide support to ensure smooth day-to-day operations
Responsibilities
- Answer incoming phone calls and assist office visitors with professionalism and courtesy
- Maintain accurate and up-to-date filing systems and organize documents efficiently
- Coordinate information with external customers and vendors through effective communication and negotiation skills
- Handle incoming and outgoing emails and correspondence with attention to detail
- Conduct online research as needed to support administrative tasks
- Perform office-related errands and tasks with a sense of urgency and priority
- Provide administrative support to various departments and teams as required
Requirements
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is essential for this role
- Excellent multitasking abilities and task management skills are necessary to succeed in this position
- Strong verbal and written communication skills are crucial for interacting with colleagues, customers, and vendors
- A professional phone manner and ability to represent the company well are expected
- Exceptional organizational skills and attention to detail are required to maintain accuracy and efficiency
- Self-motivated individuals with the ability to work independently and in cross-functional teams are ideal candidates
- Experience in negotiation and purchasing is highly regarded but not required
Preferred Skills
- Computer literacy is a must-have for this role
- Time management skills are essential for prioritizing tasks and meeting deadlines
- Customer service orientation is crucial for providing excellent support to internal and external stakeholders
- Adaptability and flexibility are necessary to respond to changing priorities and circumstances
- Problem-solving skills are essential for resolving issues and finding solutions
- Discretion and confidentiality are required when handling sensitive information
- Logistics, asset management, and shipping experience is desirable but not mandatory
- Experience in purchasing and vendor negotiation is highly valued
What We Offer
- Competitive salary range: $45,000 - $60,000 per annum, based on experience
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