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Payroll Administrator
1 month ago
As a Payroll Administrator, you will be responsible for managing all aspects of the College's payroll processes to ensure timely and accurate wage payments. You will maintain adequate and accurate financial records to support the payroll process and ensure compliance with all applicable laws, regulations, and policies.
Key responsibilities include:
- Monitoring and/or entering data into the Human Resources Information System (HRIS)/Enterprise Resource Planning (ERP) operating system required for benefit enrollment and payroll processing.
- Maintaining a current working knowledge of related technologies and keeping current with legislative and regulatory environment.
- Developing and monitoring internal controls to ensure accuracy and consistency of all payroll processes.
- Initiating and implementing continuous improvements to payroll workflow and processes, ensuring integrity and security of all payroll information while striving for maximum efficiency and optimum use of staff resources.
- Creating and/or maintaining rules and validation tables for the HRIS/ERP operating system.
- Developing and monitoring goals, objectives, and performance measures for payroll services.
- Researching problems and providing resolutions to operating system issues.
- Monitoring and assisting with monthly remittances and reconciliation of all payroll general ledger accounts, state insurance system process, and approving journal entries when needed.
- Preparing Payroll Federal Tax Deposits, Quarterly 941 Tax reporting, and Quarterly Unemployment reporting to ensure timely deposits and submissions without penalty.
- Preparing annual W-2 tax forms and reporting, including reconciling and electronic reporting.
- Communicating to employees and administration regarding payroll-related issues, including taxes, policies, procedures, and leave reporting.
- Producing reports and information for Fiscal Year End closing and Financial Statement.
- Coordinating with responsible parties to maintain payroll departmental information and forms on the website and other printed or online documents.
- Working cooperatively and effectively with other departments (internal and external) as appropriate.
- Working with Federal, State, and Internal Auditors and providing data and explanations throughout the audit.
Requirements:
- High school diploma or equivalent with six (6) years of experience in payroll, accounting, or a related field OR an Associate's degree or higher with four (4) years of experience in payroll, accounting, or a related field.
- Associate's degree or higher.
- Experience with Banner or other Oracle-based system.
Knowledge, Skills, and Abilities:
- Knowledgeable in all aspects of taxation and tax reporting and possess comprehensive knowledge of payroll terminology, practices, and basic accounting theory and practice.
- Demonstrates and applies advanced knowledge of concepts, practices, and procedures for payroll and understands key inter-dependencies with other transactional processes.
- Ability to monitor, analyze, and reconcile payroll accounts in the general ledger.
- Effective oral and written communication skills, problem-solving, and decision-making skills.
- Excellent time management, analytical, leadership, interpersonal, and organizational skills.
- Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population.
- Ability to effectively analyze data and situations and make appropriate decisions.
- Ability to develop and run reports from the HRIS/ERP report writer as necessary.
- Ability to handle a variety of complicated assignments simultaneously while meeting deadlines.
- Ability to maintain confidentiality and discretion in compliance rules and regulations, including FERPA guidelines on the disclosure of information.
- Ability to provide training on HRIS/ERP processes.
- Must be very detail-oriented and have an exceptional ability to scan for accuracy and completeness.
- Ability to be a mentor and positive role model with the ability to initiate, motivate, integrate, and delegate.
- Must present a confident, professional demeanor.
- Extensive knowledge of Microsoft Office computer applications and computerized payroll system.
- Must be able to discern meaning of a wide variety of policies and procedures.
Pay Rate:
$56,881 - $71,101 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
- Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
- Wellness Incentive Program (if enrolled in Health)
- Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
- Employee Assistance Program
- Longevity Pay
- Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
- 14 Paid Holidays/Year
- Annual Leave (if applicable)
- Sick Leave
- Sick Leave Bank
- State Employee Discount Program with over 900 merchants
