Payroll and Certificate of Insurance Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Payroll and Certificate of Insurance Coordinator to join our team at Scout 1 Solutions. As a key member of our HR department, you will be responsible for processing weekly payroll, obtaining supporting documentation, and ensuring timely and accurate payments to employees. Additionally, you will coordinate with insurance agents, clients, and other parties to issue and manage certificates of insurance.
Key Responsibilities- Process weekly payroll, including obtaining supporting documentation and ensuring timely and accurate payments to employees.
- Coordinate with insurance agents, clients, and other parties to issue and manage certificates of insurance.
- Review insurance policies to ensure coverage details align with client contractual requirements and industry standards.
- Maintain accurate and up-to-date records of issued certificates, policy details, and related documentation.
- Act as a liaison between clients, insurance agents, and underwriters to address inquiries, provide information, and resolve certificate-related issues.
- Ensure certificates of insurance comply with state, federal, and industry regulations and standards.
- Monitor certificate expiration dates and proactively initiate the renewal process, updating certificates as needed.
- Verify the accuracy of information on certificates, including policy limits, coverage types, and insured parties.
- Build and maintain positive relationships with clients, addressing their insurance-related needs and concerns.
- Generate reports on certificate issuance and renewal status for management and clients.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Bi-lingual (Spanish/English) not necessary but would be a plus.
- Proficient in Microsoft Office Suite or related software.
- Use of office 365 calendar management a plus.
- Excellent organizational skills and strong attention to detail.
- Good understanding of clerical procedures and systems.
- Ability to work independently, but not afraid to ask for help when unclear on new tasks.
- Ability to work in a fast-paced and deadline-driven environment.
- Understands and knows payroll procedures and filing requirements.
- Experience with Paylocity HRIS a plus.
- Familiarity with insurance regulations and compliance standards.
- Problem-solving skills and the ability to resolve conflicts and discrepancies.
- A commitment to confidentiality and ethical standards in handling sensitive employee and client information.
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