Program Coordinator Senior

4 hours ago

Miami, Florida, United States University of Miami Full time
Job Summary

We are seeking a highly organized and detail-oriented Sr. Program Coordinator to join our team at the University of Miami. The successful candidate will provide administrative support to faculty and act as a liaison between faculty, students, and other universities.

Key Responsibilities
  • Assist in the development, monitoring, and reporting of departmental budgets
  • Work closely with students to continuously evaluate their learning experience and improve quality and value of the program
  • Register students for courses using University procedures and systems
  • Act as an academic advisor for students in the program and as a career advisor for prospective and continuing students
  • Develop strategic partnerships with external entities and organizations
  • Create monthly budget reports to ensure operations are within plan
  • Coordinate and implement training activities such as seminars, conferences, workshops, short courses, training sessions, public events, and other related programs for the Center
  • Generate and coordinate new ideas and concepts to enhance or replace existing training program components
  • Coordinate the planning, execution, and follow-up activities for project/program-related meetings and invited speakers
  • Monitor program effectiveness, investigate trends, and recommend modifications to improve outcomes
  • Coordinate and participate in preparing and producing brochures, bulletins, newsletters, and other promotional materials and publications
  • Represent assigned programs on behalf of the Director to the University and the public, participate in local and state-wide meetings to advance the Center's mission, and collaborate with external organizations to enhance cooperative efforts and resource utilization
  • Prepare budgets and monitor, verify, and reconcile budget expenditures
  • Facilitate collaboration between different schools, community agencies, and academic support units throughout the University
  • Coordinate collecting, compiling, and analysis of program activity data
  • Prepare comprehensive, statistical, and narrative program reports and evaluations and suggest revisions to improve program effectiveness
  • Coordinate the scheduling of all program components
  • Draft and initiate correspondence, develop agendas, maintain calendars, assist in gathering reference materials, and coordinate and attend committee meetings
  • Assist with the development and implementation of program marketing strategies
  • Support student participants and program constituents with administrative assistance and support, maintaining files and program data
Requirements
  • High school diploma or equivalent
  • Minimum 3 years of relevant experience
  • Event planning and/or training coordination experience is preferred
  • Flexibility to work evenings, and weekends when necessary
  • Skill in completing assignments accurately and with attention to detail
  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines
  • Ability to process and handle confidential information with discretion
  • Ability to work independently and/or in a collaborative environment
  • Proficiency in computer software (i.e. Microsoft Office)
What We Offer

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

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