Payroll Specialist

16 hours ago

MI United States WalkerHealthcare Full time
Job Title: Payroll Specialist

Walker Healthforce is seeking a highly skilled Payroll Specialist to join its team at its headquarters office in Bloomfield Hills. This permanent position will oversee multi-state payroll, with some HR, billing, and A/R functions.

Key Responsibilities:

  • Prepare and process weekly multi-state payroll.
  • Perform minor bookkeeping responsibilities, including A/R, A/P, and journal entries, utilizing Microsoft Excel and QuickBooks.
  • Onboard and process new hire paperwork.

Payroll Responsibilities:

  • Process all aspects of payroll, including weekly full-service payroll, time and attendance spreadsheets, direct deposits, tax forms, garnishments, miscellaneous deductions, and manual checks.
  • Communicate treasury liability for payroll and generate weekly/monthly payroll reporting as requested.
  • Perform payroll/benefit-related reconciliations to the General Ledger.

Additional Responsibilities:

  • Understand payroll strategies and deliver recommendations for improving the payroll process.
  • Provide prompt, friendly, and efficient customer service to employees with questions regarding their pay, deductions, or the payroll process.
  • Process and input employee changes, such as deduction revisions, scheduled payments, benefit enrollments, form W-4, and banking information.
  • Collect and organize timesheets and expense reports for employed contractors.
  • Balance payroll accounts by auditing information, identifying and resolving discrepancies, and initiating journal entries.
  • Respond to payroll inquiries from employed contractors.
  • Audit and maintain payroll and payroll tax reports and reconcile quarterly tax data in ADP Workforce Now.
  • Perform account reconciliations, month-end, and quarter-end activities related to payroll and compensation.
  • Maintain all payroll records, including employee base, wages, benefits, sick, and vacation time, and ensure the integrity of payroll systems.
  • Initiate and manage state registrations for payroll-related taxes and respond to inquiries from state agencies and payroll service (ADP).
  • Prepare and complete monthly and quarterly statutory reporting to federal, state, and local agencies as required.
  • Track and monitor tax agency notifications and tracer payments through resolution and outcome.
  • Wage Attachments and Garnishments administration, coordinating with vendors and agencies as appropriate.
  • Off-cycle check processing, voids, and transaction follow-up.
  • Audit all inputs and results, utilizing preview and post payroll reports, performing error corrections as needed.
  • Support and administer employee access to the ADP iPay portal.
  • Coordinate corrections to prior quarter/year tax data changes, including W-2-related corrections with ADP Payroll.

Requirements:

  • Strong experience working with ADP or similar payroll systems.
  • Expert knowledge of U.S. payroll, payroll regulations, and reporting requirements, payroll garnishment law, multi-state and local payroll laws, and payroll accounting.
  • Intermediate to advanced knowledge of Excel (manipulating lines, moving data, constructing simple formulas) and intermediate proficiency in other Microsoft applications (Word, Outlook).
  • Previous experience with ERP systems (Fieldglass, ShiftWise, PeopleSoft, etc.) preferred.
  • Bachelor's Degree in Human Resources, Accounting, or related field - or recognized equivalent in education and experience, required.
  • Minimum of 5 years of experience managing, processing, and/or consulting on full-cycle payrolls, is required.
  • Experience working with confidential information.
  • Ability to effectively communicate ideas verbally and in writing and diplomatically when handling sensitive and escalated situations.
  • Ability to work effectively in a fast-paced environment.
  • Strong Social Skills.

Preferred Skills and Experience:

  • Experience with ADP Workforce Now.
  • 5+ years of direct experience directly processing payroll for a multi-state workforce.
  • Knowledge of employee benefits and labor laws.
  • Previous Billing and Accounts Payable/Receivable experience.
  • Experience working with QuickBooks or similar bookkeeping system.
  • FPC or CPP Payroll Certification preferred.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or protected veteran status.

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