Administrative Support Specialist
7 days ago
The Administrative Specialist performs a wide variety of specialized clerical and administrative support duties for the Major Crimes Division. Tasks performed are often complex or sensitive in nature. This position uses independent judgment within guidelines, department policies, and procedures and may be required to interpret operating procedures and policies of the work unit to lower-level staff.
About the Maricopa County Sheriff's OfficeMaricopa County Sheriff's Office (MCSO) is a leading law enforcement agency in Arizona. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety.
Compensation and Benefits- Growth and stability since 1871
- Choice of three medical plans - starting as low as $70/month
- Holidays - 10/year + 1 personal day
- Enrollment in Arizona State Retirement System
- Paid sick and parental leaves (birth/adoption)
- 10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusively
- MCSO Mentoring program to provide personal and professional growth opportunities for all employees
- Access to free County gyms
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education- High school diploma or GED
- Two (2) years of experience performing office, administrative, or clerical duties.
- To be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.
- Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
- Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.
- Composes complex and sensitive forms, letters, and memos.
- Prepares and reviews specialized paperwork ensuring accuracy and completeness.
- Inventories, orders, and stocks supplies for the division.
- Provides administrative support to the Major Crimes Division staff.
- Enters employee time into the payroll system, reviews final timecards, and prepares overtime reports.
- Implements and maintains files and databases for the Major Crimes Division (e.g., office budget, vehicle inventory, personnel lists, property inventory, personnel files, and reports); tracks and follows-up as necessary.
- Provides customer service via telephone, email and in person.
- Provides information to the public and other agencies.
- Creates and maintains moderately complex spreadsheets, databases, and reports.
- Enters and manages data in a variety of database applications.
- Maintains calendars and schedules activities.
- Attends meetings, takes notes, generates reports, and distributes to appropriate personnel.
- Trains and directs the workflow of lower-level administrative staff reporting to the division.
- Maintains good attendance to perform assigned tasks as scheduled or assigned by the supervisor.
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work occurs primarily indoors in an office setting. Position requires handling multiple or complicated tasks, accuracy, teamwork, and may involve traumatic subject matter. Ethical conduct and a professional demeanor required.
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