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Reception Operations Coordinator

2 months ago

Jacksonville, Florida, United States Baggett Law Full time
Job Overview

Are you an organized individual who thrives in a dynamic environment? We are seeking a dedicated and professional Reception Operations Coordinator to serve as the welcoming face of our esteemed law firm. In this role, you will be responsible for greeting clients, visitors, and team members, managing incoming communications, and facilitating various administrative tasks to ensure smooth operations.

Compensation:

$30,000+ annually based on experience

Key Responsibilities:
  • Manage incoming phone calls and emails, ensuring that vital information reaches the appropriate personnel.
  • Welcome clients and visitors at the reception area, providing them with essential information and directions.
  • Maintain building security by overseeing visitor sign-in procedures.
  • Coordinate appointments for staff and keep the scheduling calendar updated.
  • Perform additional administrative tasks as required, including data entry, document management, and photocopying.
  • Oversee the handling of incoming and outgoing mail and manage deliveries efficiently.
Required Qualifications:
  • Experience in handling phone communications and managing challenging situations effectively.
  • At least one year of experience in a receptionist or administrative support role is preferred.
  • Proficient in Microsoft Office and possess basic computer skills.
  • High school diploma, G.E.D., or equivalent is required.
  • Exceptional interpersonal, organizational, time management, and customer service skills are essential.
About Baggett Law

Baggett Law is a rapidly expanding, award-winning personal injury law firm dedicated to serving the community. Our mission is to assist individuals facing unexpected challenges and hardships by providing top-notch legal services. We focus not only on securing the maximum financial recovery for our clients but also on guiding them through the complexities of medical, legal, and insurance processes, allowing them to concentrate on recovery and a brighter future.