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Procurement Support Specialist

2 months ago

Fort Lauderdale, Florida, United States Broward County Sheriff's Office Full time
Salary: $39, $58,522.90 Annually

Location: Fort Lauderdale, FL

Job Type: Permanent Full Time

Job Number: 24066A

Department: Administration

Division: Purchasing

Minimum Requirements

  1. High school diploma or equivalent. An evaluation of foreign high school diploma may be required.
  2. Minimum of one (1) year progressively responsible experience and/or training in administrative support functions preferred.
  3. Basic accounting and bookkeeping preferred.
  4. Experience working in a purchasing environment for a governmental or similar institutional agency preferred.
  5. An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented on the application for consideration.
Nature of Work

Under administrative direction, the purpose of the position is to perform specialized work in a central purchasing operation with responsibility for bidding for commodities or services within an authorized threshold. Employees in this classification are responsible for review of requisitions, preparation of written and telephone quotations, analysis of quotation responses and research, preparation of specifications and various other administrative duties relevant to the purchasing function. Performs related work as directed.
Essential Functions/Physical Requirements

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Obtains competitive quotations from vendors; analyzes responses to ensure most cost-effective means for procuring needed commodities and/or services.

Processes basic requisitions into purchase orders in the ERP system within authorized established threshold.

Receives, reviews, and determines compliance of requisitions to the threshold requirements to ensure compliance with appropriate purchasing process.

Assists purchasing personnel in preparation of specifications for bidding purposes; assists in preparation of complex bid tabulations.

Generates and files departmental related reports or documents relating to the agency's purchasing function, as applicable.

Successfully communicates both orally and in writing with vendors, user agencies and other governmental agencies on procurement issues.

Scans, converts, and saves applicable documents to centralized server.

Assists in responding to public records requests.

Participates in agency sponsored community relations activities as directed.

Assists in emergency management responsibilities as directed.

Coordinates obtaining vendor information to provide to Finance to have vendor profile entered and/or updated.

Performs various administrative duties in supporting efficient functioning of the unit, i.e., responding to telephone inquiries, relaying messages to proper entities, maintaining vendor files and unit records, and obtaining certificates of insurance.

Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Recruitment Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.

Here's a sampling of typical employee benefits:
  • Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered.
  • Domestic Partner coverage: Medical, dental and vision coverage is offered.
  • Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available.
  • Dental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an option.
  • Line of Duty benefits.
  • Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).
  • Voluntary Long and Short-Term Disability.
  • Voluntary Long Term Care Insurance.
  • Retirement plan under the Florida Retirement System.
  • Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days.
  • Sick leave pool and donated leave program.
  • 24-hour fitness center.
  • Employee Assistance Program, on-site and through medical insurance.
  • Wellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc.
  • Florida Prepaid College Program payroll deduction program.
  • On-site insurance representatives for medical, dental and vision programs.
  • Voluntary Legal aid discount program.
  • Flu and Hepatitis B vaccines at no charge.
DRUG-FREE WORKPLACE PROGRAM:
The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.