Project Manager

3 weeks ago

San Diego, California, United States Nautilus General Contractors Full time
Job Description

Job Summary:

Nautilus General Contractors is seeking a highly skilled and experienced Project Manager to oversee the successful execution of construction projects from start to finish. The ideal candidate will have a strong background in construction management, excellent communication skills, and the ability to work effectively with clients, subcontractors, and team members.

Responsibilities:

  • Plan and supervise construction projects from beginning to close-out.
  • Assist in estimating and bidding construction projects as needed.
  • Participate in the sales and interview process along with other team members, as needed.
  • Primary responsibility for the financial management of projects:
    • Prepare line-item project budget for entry into company's accounting system. Maintain budget throughout projects, adjusting budget as necessary to ensure accuracy.
    • Prepare Schedule of Values. Monitor Schedule of Values throughout project, and update it, accordingly, incorporating Change Orders and additional work.
    • Assist in buying-out the project and looking for ways to increase profitability through better subcontractor and vendor pricing.
    • Prepare all client billings and reviews for accuracy. Ensure projects are billed timely and regularly consistent with the contract agreement.
    • Closely monitor job costs and meets regularly with Controller to update job cost and profitability reports.
    • Assist Controller with Accounts Receivables to ensure timely payment by client. Follow up with client as necessary to ensure prompt payment.
  • Primary responsibility for the execution of projects:
    • Monitor, direct, and work closely with project site superintendents to ensure work is on schedule and free of deficiencies, is code compliant, the project site is clean and safe, and our work consistent with company standards and contracted scope of work.
    • Manage and supervise assigned Project Coordinators to ensure that project administrative tasks are accurate, complete, and timely.
    • Manage and supervise assigned Homeowner Liaisons to ensure that project communications, notices, follow-ups are completed timely, clearly, professionally, and consistent with company standards.
    • Draft contracts with owners and subcontractors. Ensure that the company is adequately protected, scopes or work and expectations are clearly articulated, indemnity and warranty provisions are fair and insurable. Ensure that all contracts are signed and properly executed by all parties and saved to the files on the computer server.
    • Prepare all change orders with clients and subcontractors. Ensure that all contracts are signed and executed by all parties and saved to the files on the computer server.
    • Obtain any necessary permits, approvals, and/or other regulatory requirements.
    • Have primary communication responsibility with subcontractors.
    • Create and manage the project schedule. Update and modify schedule on a regular basis. Provide project updates to the Controller as needed regarding costs and timelines. Ensure project deadlines are met to the best of their ability.
    • Coordinate efforts across entire project between architects, designers, and engineers, as needed.
    • Prepare close-out and warranty packages for clients at project completion.
  • Primary communication responsibility with clients:
    • Build outstanding relationships with clients and communicating with them throughout all phases of a project.
    • Host kick-off meetings with clients and residents, as applicable.
    • Run weekly, bi-weekly or monthly meetings with the owner or owner's representatives, as needed. Ensure accurate meeting minutes are kept.
    • Keep owner or owner's representatives updated on progress and issues, as needed.
    • Promptly address any concerns raised by owner or owner's representatives.
  • Primary responsibility for the risk management and documentation of projects:
    • Set up a straightforward file system on the computer server, organized so that someone independent of the project can understand it and navigate it.
    • Ensure that all important and relevant project documentation is saved to the server, including scanned handwritten documentation and photographs. This includes contracts, change orders, billings, communications (including important relevant email communications), proposals, drawings, insurance certificates, permit information, etc.
    • Ensure proper use of Procore project management software and reports are being used by the entire project team, including daily reports and punch lists.

Work Conditions/Requirements:

  1. Indoor office environment in corporate office in San Diego or any other branch office locations.
  2. Frequent work at fast pace with frequent, unscheduled interruptions.
  3. Frequent meetings and telephone calls with staff and clients.

Position Type:

  1. Full-time position, Monday through Friday. Responsibilities may require an adjusted work schedule and/or evening and weekend work may be required as job duties demand.

Physical Demands:

1. Mobility within the office.

2. Work using computer and phone.

3. Ability to navigate safely around active construction sites.

Travel:

  1. Regular travel via car to visit project work sites in local geographic locations.

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