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Event and Hospitality Coordination Internship

2 months ago

Pittsburgh, Pennsylvania, United States AEG Full time
Reports to: Vice President, Event Production and Hospitality

Location: AEG

Objective: Support the execution of various event and hospitality projects.

Eligibility: Candidates must be entering their junior or senior year in college and must undertake the internship for academic credit. This position is unpaid.

Primary Responsibilities:
  • Develop compelling event and hospitality proposals utilizing software such as PowerPoint, Photoshop, and Word under the guidance of the Director of Events.
  • Prepare detailed event briefs, distinguishing clearly between proposals and briefs, also using PowerPoint, Photoshop, and Word.
  • Design and oversee effective floor plans for events.
  • Compile and manage guest lists to streamline initial outreach, monitor responses, send reminders, and update program partners through Excel and Formstack.
  • Establish and maintain a comprehensive Run of Show (ROS) for events.
  • Conduct online research to identify industry trends, venues, and necessary supplies or gifts.
  • Assess program requirements and source supplies while adhering to budget constraints, managing receipts, usage, and inventory.
  • Provide on-site support during events, including setup, breakdown, admissions, registration, vendor coordination, and all tasks related to event execution.
  • Supervise event day volunteers.
  • Perform various administrative duties such as copying, proofreading, and mailing.
We are committed to equal opportunity employment and will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internship Questions:
  1. YES/NO: I am currently a junior/senior enrolled in a college or university and will receive academic credit for this internship.
  2. YES/NO: I have local housing available.