Benefits Administrator

4 weeks ago

Austin, Texas, United States P Terry Full time
Job Summary

We are seeking a highly skilled Benefits Specialist to join our team at P. Terry's. This individual will be responsible for overseeing and administering all employee benefits and leave of absence programs to ensure compliance with state and federal laws and regulations.

Key Responsibilities
  • Analyze current benefits trends to estimate impact on the organization and track applicable benefits legislation.
  • Manage end-to-end benefits administration, including internal audits, open enrollment, benefits, wellness-related communications, and hosting new hire benefit orientation.
  • Reconcile benefits invoicing; approve and process all invoices.
  • Collaborate with the Manager of Culture and payroll to ensure employee and payroll records are accurate for employee payroll deductions, employer contributions, and time off records related to leave of absences.
  • Advise and inform employees of changes and developments related to benefits, including eligibility, coverage, and counsel employees regarding benefit programs and plan coverage.
  • Communicate with third-party services to resolve benefit-related issues.
  • Work with the broker to schedule mid-year review meetings and all tasks leading up to and after open enrollment.
  • Manage payroll EDI feeds with carriers and payroll vendor.
  • Manage Short Term Disability and all leave of absence and sabbatical programs. Monitor and track absence status, documentation, and return to work dates.
  • Complete all relevant filings and ensure benefits compliance (5500, ERISA, Section 125, COBRA, FMLA, ADA, etc.).
  • Serve as 401k plan administrator (day-to-day oversight of plan activities), main point of contact for annual 401k audit, and 5500 filing, and enrollment communications.
  • Responsible for reconciling 401k benefit statements.
  • Conduct research on employee satisfaction (e.g., using surveys and quantitative data).
  • Provide reports as requested, compile statistics and analytics to present to the leadership team.
  • Coordinate employee benefits with culture and finance departments to ensure that all benefits are being provided correctly and on time.
  • Involved in plan or policy design and vendor selection and oversight.
  • Provides reports to management regarding employee benefits data findings.
  • Manage the distribution and tracking of the service awards and birthday cake programs.
Liability Insurance and Workman's Comp
  • Handle guest and employee incidents; collect incident reports from stands, home office, commissary, view and preserve video footage of incidents, track resolution, assist VP of Finance in processing claims.
  • Communicate with employees, submit and track claims, manage third-party vendor, manage distribution of required documents, compliance, work with operations, facilities, and training on safety initiatives/programs.
  • Coordinates with managers to develop modified work scheduling or return to work accommodations connected to a leave of absence.
  • Involved in plan or policy design and vendor selection and oversight.
  • Preserve and practice superior confidentiality of employee medical documentation and files.
  • Approve and process all invoices.
Requirements
  • Bachelor's degree in human resources management, business administration, or a related field, preferred.
  • SPHR or SHRM-SCHP certification preferred, CCP, a plus.
  • This position is in-office only, so willing and able to commute to our office during typical business hours.
  • 1-3 years of experience administering benefits programs.
  • Strong knowledge of FMLA, ADA, PPACA, and federal and state laws regarding benefits and compliance (e.g., ERISA, COBRA, HIPAA, etc.).
  • Proficiency in MS Office with exceptional experience with Excel (formulas, v-lookup, and Pivot Tables).
  • Solid knowledge of benefits programs, policies, procedures, and applicable legislation.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent verbal and written communication, influencing, and negotiation skills.
  • Capable of maintaining a high level of confidentiality and professionalism in difficult situations.
  • Ability to be effective in a result-driven, entrepreneurial, fast-paced work environment.
  • Strong analytical, problem-solving, and decision-making skills.
  • Ability to build relationships and work collaboratively across multiple locations and vendors.
Work Environment and Physical Demands
  • Normal office environment with little exposure to noise, dust, and temperatures.
  • The ability to lift, carry, or otherwise move objects of up to 20 pounds is necessary.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Normally works a regular schedule of hours, however hours may vary depending on the project or assignment.
Benefits
  • Health/Dental/Vision/401k/Paid Time Off - plus much more.

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