Receptionist

2 days ago


Colorado Springs, Colorado, United States Heuser & Heuser, LLP Full time
Job Title: Receptionist

We are seeking a highly skilled and organized Receptionist to join our team at Heuser & Heuser, LLP. As the first point of contact for our clients, you will be responsible for creating a positive and professional impression.

Key Responsibilities:
  • Welcome clients and visitors to our office, ensuring a warm and welcoming atmosphere.
  • Answer and screen phone calls, directing them to the appropriate staff member.
  • Assist clients and visitors with locating legal staff and provide general information about our firm.
  • Schedule and confirm appointments, ensuring seamless communication with clients and staff.
  • Manage the flow of mail, faxes, and deliveries, ensuring timely delivery to the intended recipients.
  • Order and replenish office supplies, maintaining a well-stocked and organized workspace.
  • Perform routine maintenance and repairs on office equipment, ensuring optimal functionality.
  • Provide administrative support, including copying, scanning, faxing, emailing, note-taking, and travel bookings.
  • Prepare meeting facilities and arrange refreshments as needed.
Requirements:
  • Ability to follow written and verbal instructions, with a keen eye for detail.
  • Excellent phone skills, with strong verbal and written communication skills.
  • Ability to work collaboratively in a team environment and independently, with a positive attitude.
  • High school diploma or equivalent, with formal training in office administration or secretarial work.
  • Prior experience as a legal receptionist is highly desirable, with a strong understanding of legal terminology and procedures.
  • Excellent written and verbal communication skills, with the ability to work effectively in a fast-paced environment.

We offer a competitive salary and benefits package to the successful candidate. If you are a motivated and organized individual with a passion for providing exceptional customer service, we encourage you to apply.


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