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Payroll Coordinator

2 months ago

Boston, Massachusetts, United States Boston Properties Full time
Job Summary

We are seeking a highly skilled Payroll Coordinator to join our team at Boston Properties. As a key member of our Human Resources Department, you will play a critical role in ensuring the efficient operation of our Payroll Services function.

Key Responsibilities
  • Prepare and process weekly and biweekly payrolls using ADP Vantage payroll system, ensuring accuracy and timeliness.
  • Enter and maintain employee information in the payroll system, including new hires, terminations, transfers, bonuses, and deductions.
  • Interface with Human Resources to process employee transactions and activities related to the transfer of data from the HRIS system to ADP.
  • Coordinate and maintain supervisor approvals for hourly and salaried employees' time.
  • Prepare and process funding of payroll and benefits plans, including 401K, FSA/HSA accounts, and other benefits.
  • Reconcile 401K accounts and assist in the preparation of year-end true-up calculations.
  • Ensure payroll practices comply with federal, state, and local laws and regulations, including tax filings, wage garnishments, and employee benefits.
  • Generate and distribute payroll reports, including earnings statements and other relevant documentation for management and accounting purposes.
  • Address employee inquiries regarding payroll issues, such as discrepancies, tax withholdings, and time off balances.
  • Ensure seamless payroll operations and resolve any issues working closely with Human Resources and managers.
  • Assist with internal audit requests during payroll-related audits.
  • Assist with special projects, audit requests, and report requests for quarterly and annual reporting.
  • Interface with department members to process employee transactions and activities related to the transfer of data from the HRIS system to ADP.
Requirements and Qualifications
  • Associate's degree required; Bachelor's degree in accounting or business administration preferred.
  • Minimum of 1-3 years of related work experience highly desirable.
  • Proficiency with Microsoft Word, Excel, including pivot tables and v-lookups.
  • Previous experience with ADP Vantage preferred.
  • Knowledge of Federal and State regulations and laws.
  • Keen sense of professional integrity and ability to maintain confidentiality.
  • Ability to communicate effectively across all levels of the organization.
  • Ability to multitask and prioritize tasks.
  • Time management skills with ability to meet strict deadlines.
  • Ability to work independently and as part of a team.
  • Team player with a positive attitude.
  • Organized and detail-oriented with strong analytical and problem-solving skills.
  • Excellent communication and customer service skills.
Physical Requirements

This role involves work of a general office nature, typically performed sitting or standing, and may require movement between departments to facilitate workflow.

Internal and External Contacts

This position regularly interfaces with Employees, Payroll Services, Human Resources, and Accounting, and occasionally interfaces with other Boston Properties' employees and vendors/contractors.

Reporting Structure

This position reports to the Manager, Payroll Services, who provides supervision, guidance, and evaluates work on a periodic basis.