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Event Coordination Manager

2 months ago

Douglasville, Georgia, United States Foxhall Resort Full time
Job Overview

Foxhall Resort is seeking a dedicated Conference Service Manager to ensure exceptional conference experiences while fulfilling client requirements through effective communication, meticulous planning, and strong leadership.

This role will report directly to the Director of Sales, with discussions regarding compensation and benefits to occur during the interview process.

Key Responsibilities:
  • Comprehend both monthly forecasting and the annual budgeting process.
  • Recognize the significance of enhancing meeting planner evaluation scores and implement strategies to surpass their expectations.
  • Maximize room rental revenue.
  • Engage consistently in re-booking repeat clients, demonstrating a history of fostering long-term relationships.
  • Actively participate in industry-related associations.
  • Possess a thorough understanding of sales techniques, including proficient closing and negotiation skills.
  • Be comfortable conducting hotel site inspections and delivering client presentations.
  • Exhibit excellent creative abilities to design innovative setups, menus, and functions for groups, collaborating closely with the culinary team on specialty menu pricing.
  • Work collaboratively with the banquet department to ensure smooth operations and event execution, with the ability to swiftly assess alternatives and determine a course of action.
  • Provide comprehensive direction, coordination, and ongoing assessment of operations, ensuring detailed execution of all banquet event orders.
  • Have experience in providing and managing Audio/Visual equipment as a profit center.
  • Demonstrate strong computer skills, particularly in Delphi, Word, and Excel.
  • Monitor group room blocks and generate detailed resumes for operational departments.
  • Collaborate with external vendors to guarantee client satisfaction for all events.
  • Adhere to attendance policies and maintain regular availability for work.
  • Perform additional job-related duties as assigned.
Qualifications:

Education and Experience

  • Previous experience in the hospitality sector, particularly in catering sales, is essential.
  • A minimum of one year of experience within the hospitality industry is required.
  • Experience in a hotel of similar size and quality is preferred.

Knowledge, Skills, and Abilities

  • Proficient in computer applications, including Microsoft Word, Excel, and Delphi.
  • Understanding of sales techniques, revenue management, and the ability to train and motivate colleagues.
  • Familiarity with hotel features, benefits, and competitive landscape.
  • Capability to implement effective action plans.
  • Knowledge of hotel operations, including marketing strategies, safety protocols, personnel management, business planning, maintenance, budget forecasting, quality assurance, hospitality law, and long-term planning.
  • Able to perform effectively under pressure and meet deadlines.
  • Strong verbal and written communication skills.
  • Ability to adjust communication style to effectively engage various audiences.
About Foxhall Resort

Foxhall Resort is situated within an expansive 1100-acre mixed-use community, featuring a full-service resort with villas, a clubhouse, various amenities, and exceptional venues for a wide range of events, including corporate meetings, intimate gatherings, weddings, and reunions in world-class facilities.

For more information about the resort, please visit our website.