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Office Support Specialist

2 months ago

Albany, New York, United States InGenesis Full time
Job Overview

InGenesis is currently seeking Administrative Assistants to collaborate with our client. In this position, you will be responsible for providing essential administrative support across various office locations.

Key Responsibilities

  • Draft and prepare correspondence, documents, and records using computer software from handwritten notes, rough drafts, or oral recordings.
  • Compose and generate correspondence on matters where policies and procedures are clearly defined.
  • Maintain and update database and spreadsheet records using Microsoft Excel.
  • Establish and manage both confidential and general office files, both in physical and electronic formats.
  • Monitor and track the status of program activities.
  • Screen incoming calls and visitors to determine the nature of inquiries, providing answers based on established policies or directing them to the appropriate personnel.
  • Prepare mailings and manage office supply orders while maintaining inventory levels.
  • Perform additional duties as assigned.

Desired Skills and Qualifications

  • Comprehensive knowledge of modern office terminology, procedures, equipment, and business English.
  • Strong understanding of office management principles and clerical processing techniques.
  • Ability to independently manage routine administrative tasks.
  • Proficient in operating a personal computer and utilizing Microsoft Office Suite (Outlook, Word, Excel) with a high degree of accuracy and efficiency.
  • Capable of analyzing and summarizing information in both narrative and numerical formats.
  • Skilled in preparing and maintaining program records and routine reports.
  • Effective communication skills, both verbal and written.
  • Aptitude for establishing and maintaining productive working relationships.
  • Organizational skills to manage and maintain office files efficiently.
  • Ability to gather information from various sources for program operations.
  • Physical condition suitable for the demands of the role.
  • Strong telephone etiquette.
  • Professional appearance and demeanor.
  • Dependability and punctuality.

Educational Requirements

  • A High School Diploma or a higher level of education is mandatory.
  • No specific licensure or certification is required.

*Compensation is commensurate with experience.

About InGenesis

InGenesis is recognized as one of the largest staffing firms in the industry and is among the leading diversity-owned healthcare staffing firms in North America. We are committed to placing individuals in roles that enhance lives and inspire others. This mission is supported by our dedicated team of skilled professionals who strive to create innovative solutions and deliver exceptional service to our clients. InGenesis proudly serves nearly half of the Fortune 500 among our extensive client base, which spans the healthcare, life sciences, higher education, and pharmaceutical sectors.

EEOC Statement

InGenesis is an affirmative action employer and is dedicated to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. If you require accommodation due to a disability or special need, please inform us through our official channels.