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Real Estate Coordinator

1 month ago

Scottsdale, Arizona, United States Healthpeak Properties, Inc. Full time
Job Summary

Healthpeak Properties, Inc. is seeking a highly organized and detail-oriented Real Estate Administrator to join our team. The successful candidate will be responsible for assisting in the direction and coordination of activities related to on-site outpatient medical property management.

Key Responsibilities

Assist in implementing procedures, cost controls, and policies to ensure efficient property management

Maintain good tenant and client/owner relations through effective communication and issue resolution

Assist in maintaining invoice records and contacting vendors to set up accounts

Answer management phones and assist with tenant needs

Respond to inquiries by providing routine information and taking and delivering messages

Receive, distribute, and review all purchase orders, track purchase orders, and alert management of any problems or unresolved purchase orders

Plan and execute special events such as holiday parties, welcome lunches, and other community events with management approval

Maintain inventory of office supplies and property staff directory

Prepare and administer service agreements and collect certificates of insurance

Establish and maintain record keeping and filing systems, classifying, sorting, and filing correspondence for tenant files and other documents

Research account payable inquiries

Support Chief Engineer with administrative tasks as needed

Monitor work orders and follow up with engineering team to ensure timely completion

Compile, review, and process Tenant Utility Billings

Provide management team with aged delinquency reports and other reports as requested

Requirements

High school diploma required, Associate's or Bachelor's degree preferred

Minimum 2 years previous commercial property management experience

Experience with MRI and Yardi software preferred

General accounting experience and knowledge, including an understanding of A/P, A/R

Possess professional demeanor and excellent interpersonal and customer service skills

Have access to reliable transportation and maintain a valid driver's license

Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

Excellent communication skills, both verbal and written

Able to demonstrate strong multi-tasking skills

Ability to work independently

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