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Records Management Specialist
2 months ago
Location: Burlington, VT
Job Type: Regular Full Time Non Exempt
Department: Police
General Purpose
This role is pivotal in overseeing the collection and preservation of all records pertaining to the Burlington Police Department. The individual will ensure accurate responses to inquiries related to departmental records and maintain the integrity of sensitive information.
Key Responsibilities:
- Receive, document, and safeguard all confidential reports for the various operational units of the Police Department.
- Verify the accuracy and completeness of police reports, including subpoenas and evidence tags, and integrate this documentation into the Records Management Systems.
- Accurately enter, verify, and manage criminal warrants within the relevant databases and maintain physical copies.
- Generate detailed case reports that document sensitive information as requested from the Records Management Systems.
- Process and archive all traffic and municipal tickets, warnings, and accident reports into the records management system.
- Audit case reports for compliance with federal reporting standards and ensure non-compliant cases are rectified.
- Provide information to the public and law enforcement agencies via phone or in person.
- Conduct thorough research for information requests, including criminal background checks and incident reports.
- Maintain records of missing persons and stolen items in compliance with federal audit requirements.
- Sort and distribute incoming mail and manage physical filing for historical incidents.
- Prepare reports on service activity for various stakeholders.
- Ensure proper handling of court-ordered expungements and maintain compliance with legal standards.
- Collaborate with local, state, and federal agencies within the criminal justice system.
- Assist at the front desk as needed, welcoming visitors and managing inquiries.
- High School Diploma or equivalent required; one year of clerical experience with a focus on public interaction preferred.
- Ability to work efficiently in a fast-paced environment with frequent interruptions.
- Strong multitasking skills and attention to detail are essential.
- Proficiency in data management and ability to maintain confidentiality.
- Commitment to diversity, equity, and inclusion in all job functions.
The City of Burlington is an equal opportunity employer committed to fostering a diverse and inclusive workforce. We encourage individuals from all backgrounds to apply.
