Grants Coordinator

1 week ago


Newport, Kentucky, United States Northern Kentucky University Full time
Position Overview

Job Title: Coordinator - KCM Business Grants

Department: Kentucky Center for Mathematics

Position Type: Regular

Work Schedule: Monday - Friday, 8:15 a.m. - 4:30 p.m.

Hours per Week: 37.5

Annual Commitment: 12 Months

Commitment to Diversity: Northern Kentucky University is dedicated to fostering an inclusive environment. We encourage applications from individuals of diverse backgrounds to enhance our community.

Role Purpose: This position provides essential administrative support to the Kentucky Center for Mathematics. The role involves managing financial transactions through SAP, procuring materials for professional development initiatives, and maintaining accurate records for tracking purposes. The KCM is dedicated to offering professional learning opportunities aimed at enhancing mathematics success for students across all educational levels.

Key Responsibilities:
1. The Coordinator of Business - Grants will be responsible for overseeing the financial management of KCM grants under the guidance of the KCM Program Manager. This includes:
- Conducting annual budget forecasts and maintaining a shadow budget to ensure operational efficiency.
- Reviewing revenue and expenditures using the NKU SAP system and preparing quarterly reports for stakeholders regarding program performance and financial goals.

2. Financial Processing:
- Handling the payment of invoices, preparing purchase requisitions, and processing travel requests and expense reports through SAP.
- Collaborating with partner schools to ensure accurate invoicing and utilizing Business Warehouse for monitoring labor distribution and budget consumption.
- Reconciling KCM PCards associated with grant expenditures and maintaining thorough records of reports and receipts.

3. Material Management:
- Overseeing the operations related to materials within the grant, serving as a liaison between KCM math mentors and the center.
- Ensuring timely production and inventory management of materials for all grant-related activities.

Qualifications:
- Exceptional written and verbal communication skills, along with strong organizational abilities and attention to detail.
- Proven experience in customer relationship management.
- Proficiency in MS Office Suite, graphic design tools, and video editing software.
- Submission of 2 to 3 letters of recommendation is required.

Location: On-campus position at Northern Kentucky University.

Benefits: The role includes a comprehensive benefits package, including a tuition waiver for graduate-level courses.

Education Requirements:
- Minimum: Bachelor's Degree
- Preferred: Bachelor's Degree

Experience Requirements: Refer to the detailed posting for specific experience requirements.

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