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Personal Executive Coordinator

2 months ago

Lawrence, Kansas, United States First Management, Inc. Full time
Position Overview

Role Summary

First Management, Inc. is in search of a dedicated part-time Personal Executive Coordinator to assist a highly accomplished CEO managing various fast-paced business endeavors and a vibrant lifestyle. The core responsibility of this role is to provide reliable, organized, and efficient logistical support to the personal aspects of the CEO's life.

This individual should possess an intuitive, decisive, and pragmatic mindset, coupled with exceptional organizational capabilities.

Key Responsibilities

  • Manage incoming correspondence, including mail and emails, ensuring timely distribution and response.
  • Organize meetings, schedule appointments, and maintain the CEO's calendar.
  • Update and secure the CEO's personal and professional technology.
  • Maintain a comprehensive dashboard of ongoing projects, initiatives, and timelines.
  • Effectively handle multiple small projects and responsibilities concurrently.
  • Create and uphold organized filing systems, both digital and physical.
  • Utilize various software applications, including word processing, spreadsheets, databases, calendars, email, and presentation tools.
  • Ensure timely distribution of sporting event tickets.
  • Coordinate travel arrangements for the CEO and family.
  • Procure gifts for family, friends, and clients.
  • Assist in organizing family or client events.
  • Collaborate with the house management team to meet expectations for events and travel.
  • Order supplies as necessary.
  • Provide general administrative support.
  • Implement security measures for sensitive information, including passwords and financial data.
  • Streamline and enhance systems and processes.

Qualifications

  • Minimum of 5 years of relevant experience preferred.
  • Highly detail-oriented with a proactive approach to problem-solving.
  • Comprehensive knowledge of the entire MS Office suite, Zoom, and both Mac and Windows operating systems.
  • Able to thrive in a fast-paced, dynamic environment while meeting deadlines.
  • Exemplary verbal and written communication skills.
  • Demonstrated integrity and discretion in managing confidential information.
  • Willingness to travel and work remotely as needed.
  • Flexible schedule, including availability for evening and weekend support.
  • Outstanding planning and time management skills, with the ability to prioritize daily tasks effectively.