Executive Support Specialist

4 weeks ago

Concord, Massachusetts, United States FreshCut Paper Full time

About Us:

FreshCut Paper is a rapidly growing startup that's revolutionizing the $8 billion cut flower industry with a green, cost-effective alternative.

Our life-sized pop-up floral bouquets are breathtaking, wilt-proof, care-free, and non-allergenic. We're poised to take a significant share of the $8 billion fresh cut flower industry and the $6 billion greeting card market. Our product is a compelling, contemporary alternative way to send flowers.

Beyond having a fraction of the carbon footprint of imported flowers, we plant a tree for every bouquet sold, and partner with 1% for the Planet, an organization that tirelessly works to tackle our planet's most pressing environmental issues.

Our office is located in the historical Bradford Mill alongside a community of start-ups and artists.

The Opportunity:

As our Executive Support Specialist, your primary focus will be on handling daily tasks crucial for the CEO and leadership team's productivity. You will also be involved with communication between key people, organizing and pushing projects forward. You will play a key role in ensuring smooth operations by organizing information, conducting necessary research, and providing general administrative support to team members. The ideal candidate will exhibit sound judgment and discretion, with a flawless record of confidentiality while working with a creative, fast-paced, and future-thinking executive.

Key Responsibilities:

  • Support various administrative and organizational needs of the CEO to ensure efficiency and productivity, including calendar management, scheduling meetings, note taking, travel arrangements, and expense tracking
  • Meet daily with the CEO to outline the work of the day, along with any upcoming questions or issues. Provide materials for upcoming meetings or projects in a timely fashion so the CEO is adequately prepared
  • Serve as a liaison between the CEO and internal/external stakeholders, facilitate communication and foster positive relationships across the company
  • Support the CEO in strategic initiatives, special research projects, and general planning activities
  • Assist in the hiring and onboarding process by scheduling interviews, ordering hardware and setting up software access
  • Order and maintain office supplies
  • Assist in the planning and execution of events
  • Other administrative office duties, as assigned
Requirements:
  • Bachelor's degree or equivalent
  • 5-10 years of experience in an executive assistant or similar role
  • Experience in a startup environment is a strong plus
  • Proficiency in Google Suite (gmail, calendar, etc), Slack, and IOS operating systems
  • Experience with Notion a plus
  • Excellent organizational skills with the ability to prioritize tasks and manage time effectively
  • Strong attention to detail and accuracy in all work
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels
  • Impeccable dependability, trustworthiness, and discretion, especially regarding highly sensitive/confidential materials and information
  • Ability to anticipate needs, take initiative, and solve problems independently
  • Flexibility and adaptability to work in a fast-paced and dynamic environment
Benefits:

We're a small and growing company that's ambitious and thinks big. We want to create a product and customer experience that matters to people and the greater good. We think of FreshCut Paper as a community rather than a company. One that cares, values creativity, contribution, and is constantly evolving. The goal is to build a company that is meaningful and the employees have purpose and an environment to do their best work. Risks are rewarded and successes are shared.

FreshCut Paper is an equal employment opportunity employer. We celebrate diversity and do not discriminate on the basis of race, ethnicity, citizenship, national origin, religion, age, gender, sexual orientation, physical or mental disability, veteran or active military status, marital status.

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