Accounts Payable Coordinator
4 days ago
Santa Catalina School is seeking a highly organized and detail-oriented Accounts Payable/Payroll Coordinator to join our Business Office team. This role is responsible for ensuring the timely and accurate processing of accounts payable invoices and payroll.
Key Responsibilities:- Verify invoices for accuracy and compliance with policy
- Enter invoices into the accounts payable system
- Ensure proper GL account coding
- Route for manager approval(s)
- Prepare checks/electronic payments in a timely manner
- Maintain accounts payable filing system
- Research and resolve issues related to vendor payments
- Work with vendors to answer questions related to invoices and/or payments
- Review and verify timecards
- Review and verify time off submittals
- Reconcile paid time off (sick, vacation, personal)
- Process payroll file in a timely manner
- Work with the business manager to ensure timely funding of payroll
- Ensure compliance with company policies and federal, state, and local payroll, wage, and hour laws and best practices
- Assist the human resources generalist with the onboarding and offboarding of employees, including the maintenance of LiveScan records
- Monthly reconciliation of health insurance bill, LTD bill, utility bills, phone bill, and payroll bank account
- Management of corporate credit card account, including reconciliation of monthly statements, collection of individual card holder receipts and explanations, and maintenance of cards
- Assist business manager with month-end closing activities
- Obtain certificates of insurance to provide to vendors when requested
- Ensure vendor agreements are on file and complete for all vendors doing work on campus; obtain and maintain file vendor certificates of insurance, when needed
- Cross-train in all areas of work within the business office, including accounts receivable and student billing
- Bachelor's degree in accounting, business, or related discipline or equivalent work experience
- 3-5 years of experience in accounts payable, payroll entry, or related accounting work
- Proficiency in Microsoft Office, including Excel and Word, as well as Google Suite
- Experience with payroll management system required, ADP experience preferred
- Experience with accounting systems required, Blackbaud Financial Edge NXT experience preferred
- A commitment to the mission and identity of Santa Catalina School
- A desire to participate fully in the Santa Catalina community
- Successful completion of a LiveScan criminal background check as required by law
- Excellent verbal and written skills
- A problem-solving, collegial approach with a welcoming demeanor
- Cultural competence and enthusiasm for working with a diverse and dynamic community
- Strong interpersonal skills, including good listening, humor, tact, intuition, and confidentiality
- Ability to create responsive, caring, and appropriate relationships with students, families, and colleagues
- Strong organizational and record-keeping skills and digital literacy
- Drive and self-motivation, an ability to multitask, and exceptional professional and business judgment
- Understanding of the dynamics of a school community
- Ability to assess and respond to the needs of the school and act as a representative of the school
- Commitment to professional growth and education
- Ability to function well under stress
Santa Catalina School offers a competitive salary range of $26.00–$31.25/hour, depending on experience, and a comprehensive benefits package. The school is an equal-opportunity employer and welcomes applications from diverse candidates.
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