Accounts Payable Coordinator

4 days ago


Monterey, California, United States Santa Catalina School Full time
Job Title: Accounts Payable/Payroll Coordinator

Santa Catalina School is seeking a highly organized and detail-oriented Accounts Payable/Payroll Coordinator to join our Business Office team. This role is responsible for ensuring the timely and accurate processing of accounts payable invoices and payroll.

Key Responsibilities:
  • Verify invoices for accuracy and compliance with policy
  • Enter invoices into the accounts payable system
  • Ensure proper GL account coding
  • Route for manager approval(s)
  • Prepare checks/electronic payments in a timely manner
  • Maintain accounts payable filing system
  • Research and resolve issues related to vendor payments
  • Work with vendors to answer questions related to invoices and/or payments
  • Review and verify timecards
  • Review and verify time off submittals
  • Reconcile paid time off (sick, vacation, personal)
  • Process payroll file in a timely manner
  • Work with the business manager to ensure timely funding of payroll
  • Ensure compliance with company policies and federal, state, and local payroll, wage, and hour laws and best practices
  • Assist the human resources generalist with the onboarding and offboarding of employees, including the maintenance of LiveScan records
  • Monthly reconciliation of health insurance bill, LTD bill, utility bills, phone bill, and payroll bank account
  • Management of corporate credit card account, including reconciliation of monthly statements, collection of individual card holder receipts and explanations, and maintenance of cards
  • Assist business manager with month-end closing activities
  • Obtain certificates of insurance to provide to vendors when requested
  • Ensure vendor agreements are on file and complete for all vendors doing work on campus; obtain and maintain file vendor certificates of insurance, when needed
  • Cross-train in all areas of work within the business office, including accounts receivable and student billing
Requirements:
  • Bachelor's degree in accounting, business, or related discipline or equivalent work experience
  • 3-5 years of experience in accounts payable, payroll entry, or related accounting work
  • Proficiency in Microsoft Office, including Excel and Word, as well as Google Suite
  • Experience with payroll management system required, ADP experience preferred
  • Experience with accounting systems required, Blackbaud Financial Edge NXT experience preferred
  • A commitment to the mission and identity of Santa Catalina School
  • A desire to participate fully in the Santa Catalina community
  • Successful completion of a LiveScan criminal background check as required by law
Competencies:
  • Excellent verbal and written skills
  • A problem-solving, collegial approach with a welcoming demeanor
  • Cultural competence and enthusiasm for working with a diverse and dynamic community
  • Strong interpersonal skills, including good listening, humor, tact, intuition, and confidentiality
  • Ability to create responsive, caring, and appropriate relationships with students, families, and colleagues
  • Strong organizational and record-keeping skills and digital literacy
  • Drive and self-motivation, an ability to multitask, and exceptional professional and business judgment
  • Understanding of the dynamics of a school community
  • Ability to assess and respond to the needs of the school and act as a representative of the school
  • Commitment to professional growth and education
  • Ability to function well under stress
Working Conditions and Compensation:

Santa Catalina School offers a competitive salary range of $26.00–$31.25/hour, depending on experience, and a comprehensive benefits package. The school is an equal-opportunity employer and welcomes applications from diverse candidates.



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