Accounts Payable Payroll Coordinator
5 days ago
Santa Catalina School is seeking a highly organized and detail-oriented Accounts Payable/Payroll Coordinator to join our Business Office team. This role is responsible for ensuring the timely and accurate processing of accounts payable invoices and payroll, as well as maintaining vendor relationships and ensuring compliance with company policies and federal, state, and local laws.
Key Responsibilities- Verify invoices for accuracy and compliance with policy, and enter them into the accounts payable system
- Ensure proper GL account coding and routing for manager approval
- Prepare checks/electronic payments in a timely manner and maintain accounts payable filing system
- Research and resolve issues related to vendor payments
- Work with vendors to answer questions related to invoices and/or payments
- Review and verify timecards and time off submittals, and reconcile paid time off
- Process payroll file in a timely manner and work with the business manager to ensure timely funding
- Ensure compliance with company policies and federal, state, and local payroll, wage, and hour laws and best practices
- Assist the human resources generalist with onboarding and offboarding of employees, including maintenance of LiveScan records
- Monthly reconciliation of health insurance bill, LTD bill, utility bills, phone bill, and payroll bank account
- Management of corporate credit card account, including reconciliation of monthly statements and collection of individual card holder receipts and explanations
- Assist business manager with month-end closing activities
- Bachelor's degree in accounting, business, or related discipline or equivalent work experience
- 3-5 years of experience in accounts payable, payroll entry, or related accounting work
- Proficiency in Microsoft Office, including Excel and Word, as well as Google Suite
- Experience with payroll management system required, ADP experience preferred
- Experience with accounting systems required, Blackbaud Financial Edge NXT experience preferred
- A commitment to the mission and identity of Santa Catalina School
- A desire to participate fully in the Santa Catalina community
- Successful completion of a LiveScan criminal background check as required by law
- Excellent verbal and written skills
- A problem-solving, collegial approach with a welcoming demeanor
- Cultural competence and enthusiasm for working with a diverse and dynamic community
- Strong interpersonal skills, including good listening, humor, tact, intuition, and confidentiality
- Ability to create responsive, caring, and appropriate relationships with students, families, and colleagues
- Strong organizational and record-keeping skills and digital literacy
- Drive and self-motivation, an ability to multitask, and exceptional professional and business judgment
- Understanding of the dynamics of a school community
- Ability to assess and respond to the needs of the school and act as a representative of the school
- Commitment to professional growth and education
- Ability to function well under stress
Santa Catalina School offers a competitive salary range of $26.00–$31.25/hour, depending on experience, as well as competitive insurance and retirement benefits. The school is an equal-opportunity employer and welcomes applications from diverse candidates.
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