Administrative Assistant, Media

4 weeks ago


New York, New York, United States Universal Music Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Public Relations team at Universal Music Group. The ideal candidate will have a strong interest in public relations and experience supporting senior-level executives.

Key Responsibilities
  • Arrange meetings and conference calls via phone and email
  • Manage and update calendars for executives
  • Track departmental budgets and process invoices
  • Coordinate and prioritize incoming verbal and email requests
  • Book travel, accommodations, and transportation
  • Maintain a strong working knowledge of employees and important external contacts
  • Work closely with other administrative assistants
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Process travel and entertainment expenses
  • Coordinate and book complex and frequent travel; prepare itineraries
  • Manage project deadlines, including keeping organized status reports
  • Assist with organizing meetings and event planning
  • Design and create visual marketing presentations and decks
  • Track release updates, press stories, and TV airdates for the department
Requirements
  • Bachelor's degree in Music, Business, Communications, or a relevant field
  • Previous experience working with a music label or public relations firm, preferred
  • Ability to interact comfortably and effectively with employees at all levels
  • Must be highly organized and forward-thinking
  • Self-motivated, proactive, and resourceful
  • Flexible and able to adjust to changing priorities
  • Excellent customer service skills
  • Excellent time management skills
  • Excellent written and verbal communication
  • Strong proficiency and working knowledge of Microsoft Office Products
  • Creative skills a plus (Adobe Creative Suite, Keynote)
Perks
  • Comprehensive medical, dental, vision, and FSA options
  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more
  • A lifetime fertility support allowance of $30,000
  • Student Loan Repayment Assistance and Tuition Reimbursement
  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Benefits
  • Flexible Paid Time Off (PTO) for exempt employees
  • 3-weeks PTO for non-exempt employees
  • 2-weeks paid Winter Break
  • 10 Company Holidays
  • Summer Fridays
  • Generous paid parental leave for every type of parent

We are an E-Verify employer and an equal opportunity employer. For more information, please click on the following links.


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