Event Coordinator

3 days ago


Scottsdale, Arizona, United States Angela Scribe Full time
Job Description

Angela Scribe is seeking a detail-oriented Event Coordinator to support the event planning team in coordinating and executing events of various scales.

The Event Coordinator will work closely with clients, vendors, and internal teams to ensure that all logistical aspects of an event are handled efficiently and professionally.

Responsibilities
  • Pre-Event Planning
    • Assist in planning and scheduling meetings and site visits.
    • Support the preparation of event proposals, presentations, and materials.
    • Help in sourcing venues, vendors, and supplies for events.
    • Manage guest lists, RSVPs, and attendee communication.
  • On-Site Event Support
    • Assist with event setup and breakdown, including decorations, signage, and equipment.
    • Act as the point of contact for attendees and vendors, addressing inquiries and issues as needed.
    • Support event registration, check-ins, and guest management.
    • Coordinate with audiovisual teams, caterers, and vendors on-site.
  • Post-Event Follow-up
    • Help organize post-event wrap-ups, including feedback collection and performance reviews.
    • Assist in compiling post-event reports, feedback summaries, and billing documentation.
    • Coordinate thank-you messages and follow-up with attendees.
Requirements
  • High school diploma or equivalent; Associate's or Bachelor's degree in Event Planning, Hospitality, Marketing, or related field is preferred.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and event management software.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.

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