Program Coordinator, Campus Recreation Specialist

2 weeks ago

Cincinnati, Ohio, United States University of Cincinnati Full time
Job Overview

The Program Coordinator of Campus Recreation will be responsible for coordinating internal and external human resource functions for full and part-time staff, ensuring compliance with HR policies, rules, and regulations. This position will provide direct supervision to front office student staff and work with staff to enhance the student experience through the organization, enhancement, and facilitation of the department's various engagement programs and events.

Key Responsibilities
  • Serve as primary liaison with Central HR for a department comprised of 18+ full-time and 400+ part-time staff.
  • Coordinate and process part-time staff paperwork for hiring, separating, processing pay rate increases, facilitating work study eligibility, and enrollment/acceptance.
  • Assist in coordinating professional staff hiring, including submitting necessary paperwork, coordinating video and in-person interviews, solidifying travel needs, coordinating candidate reimbursement, and the university hiring process.
  • Provide organization and facilitate the onboarding experience and separation checklist consistent for all full and part-time staff.
  • Ensure compliance with HR policies, rules, and regulations and document retention schedule.
  • Manage student bonus bucks and employee of the month programs.
  • Serve as backup for part-time payroll.
  • Provide direct supervision to front office student staff, including hiring/terminating, determining and prioritizing assignments, scheduling, performance evaluations, disciplinary action, and approving time off.
  • Work with professional staff to creatively engage student staff to foster teamwork among areas.
  • Coordinate travel for professional staff as needed and assist with student travel.
  • Assist with financial related functions for the department, including review of department operating and capital budget, appropriate coding and approval for expenditures and revenue, purchasing through PACE/P-card, and travel and expense reporting through Concur.
  • Coordinate and track department IT requests, hardware, and software needs.
  • Coordinate and order staff supplies, uniforms, and other general purchases.
  • Actively serve on department, university, and other committees.
  • Positively interact with the campus community, visitors, and external agencies.
Requirements
  • Bachelor's Degree.
  • Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Preferred Qualifications
  • One (1) year of experience in coordinating projects, human resources, and/or financial activities.
  • Bachelor's Degree.
  • One (1) year of employee supervision.
  • Strong administrative, verbal, and written communication, organization, time management, supervisory, and professional skills.
  • Demonstrated ability to identify problems, assess alternatives, render consistent and logical decisions.
  • Previous experience hiring, training, developing, and evaluating staff.
  • Knowledge of various related systems, including Concur, PACE, UC Flex, SuccessFactors, Docusign, Trello, Microsoft Office suite, including Teams, and Rec Automation.
Work Environment

Office environment with no specific unusual physical or environmental demands.

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