RFP Specialist: Contract Manager

4 weeks ago

Miami, Florida, United States Kentech Consulting Inc Full time
Job Overview

Kentech Consulting Inc. is seeking a skilled RFP Specialist to manage high-quality proposals and reports. This role involves organizing, coordinating, and controlling the flow of confidential documents for pre-employment background checks and other critical processes.

Key Responsibilities:
  • Automate the RFP Process: Implement and manage AI-driven automation for the RFP process, building on initial testing conducted by our team.
  • Streamline Operations: Navigate new portals or project management software to enhance the efficiency and effectiveness of our RFP processes.
  • Document Management: Organize, coordinate, and control the flow of sensitive documents with precision and confidentiality.
  • Client Coordination: Maintain strong relationships with internal and external clients, ensuring all interactions are handled professionally and with a customer-centric approach.
Requirements:
  • Problem Solver: You excel at tackling challenges, using creativity and logical processes to develop and analyze solutions or improvements.
  • Analytical Thinker: You consider all relevant facts, even when partial, complex, or incomplete, to make informed decisions.
  • Customer-Centric: You prioritize what you and the company can do best for the customer, ensuring a positive and seamless experience.
  • Effective Communicator: You articulate your thoughts clearly and understand the importance of professional and positive interactions, whether written or verbal.
  • Tech-Savvy: You quickly adapt to new proprietary programs, including AI tools, and are proficient in Google Suite, Microsoft Office Suite, and project management software.
  • Thrives Under Pressure: You recognize the importance of meeting strict deadlines as a key component of building strong relationships.
  • Accountable: You take responsibility for your actions and ensure timely follow-ups and high-quality deliverables.
  • Security and Confidentiality Conscious: You have a keen eye for detail and are vigilant in safeguarding sensitive information, both physically and virtually.
Qualifications:
  • Educational Background: Bachelor's degree in Business, Communications, Public Administration, or a related field preferred.
  • Professional Experience: 2+ years of experience in proposal writing, contract management, or administrative roles involving RFP processes.
  • Process Automation and Software Skills: Experience with AI-driven tools for automating RFP processes and proficiency in project management software.
  • Technological Proficiency: Competency with Microsoft Office, Google Suite, and project management tools. Ability to quickly learn new software.
  • Clearance Requirements: Must pass security clearance and obtain necessary certifications (PERC, etc.), including passing a drug test.
Work Environment:

This role starts as a part-time position, and we prefer to engage an independent contractor due to the flexibility in hours and commitment. Transitioning to a W2 employee may be considered in the future as the role expands, but current needs are better met with a contractor.

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