Sponsored Projects Compliance Specialist

4 weeks ago

Tampa, Florida, United States Moffitt Cancer Center Full time
Fiscal Compliance and Grant Management

This role is responsible for ensuring the fiscal compliance of sponsored projects at Moffitt Cancer Center. The position will oversee the preparation of Sponsor Financial Reports, Sponsor invoicing, and receivable management, as well as subrecipient monitoring. The ideal candidate will have a working knowledge of federal grant guidelines and be able to independently make decisions regarding the allowability of transactions.

Responsibilities:

• Provides final approval for all labor cost transfers and grant expenses transfers prepared by Research Financial Analysts (RFA)s and approved by Division Administrators (DA)s relating to all sponsored funding for the Cancer Center.
• Provides a financial and compliance advisory role to Principal Investigators (PI), DA and RFA within the Institution as it relates to the expenditure of federal funds or other sponsored funding.
• Reviews and approves budget transfer requests prepared by RFAs, ensuring compliance with sponsor guidelines.
• Prepares and/or submits prior approval requests to Sponsors e.g. effort reduction, rebudgeting, carryforwards as requested by PIs, RFAs and/or DAs.
• Reviews documentation provided by OSR along with sponsored research awards/contracts, to ensure appropriate activity setup in Lawson relating to award specifics, i.e. date range, budget categories, billing attributes and audit reporting, works with OSR to resolve any issues relating to these items.
• Provides critical control over required subrecipient monitoring relating to Federally funded sponsored awards by reviewing the contract, committing the funds in Lawson, and reviewing invoices for allowability and period of performance.
• Works with Principal Investigator to receive programmatic approval of work performed.
• Communicates concerns regarding invoicing to subcontractor and resolves billing issues, prior to authorizing payment of invoice.
• Ensures records are maintained in accordance with federal guidelines to support the OMB Federal Uniform Grant Guidance, State requirements and other Grant Sponsor requirements.
• Maintains knowledge of federal grant guidelines, and Institutional policies impacting sponsored research awards/contracts.
• Assists in the resolution of issues associated with faculty and staff effort reporting as required under federal guidelines (2 Codes of Federal Regulations: Uniform Guidelines (UG), OMB Circular A-110, A-122 and A-133. Assists in the resolution of other grant compliance issues working with the sponsoring agency, the Principal Investigator and OSR, if needed.
• Responsible for final reconciliation and processing of the grant account prior to closeout.
• Responsible for the timely preparation of accurate financial status reports to external agencies.
• Prepares final close out documentation for authorization, including the use of any unused funds in accordance with the sponsor guidelines.
• Actively participates in the annual UG audit providing documentation to auditors (external/agency or internal) as requested.
• Contributes to the annual Financial Statement audit as support for requested items are requested.
• Assists in the development of monitoring tools to ensure compliance with high risk areas i.e. salary cap.

Post Award Accounting:

• Performs monthly verification checks to ensure the appropriate revenue recognition and billing for sponsored research awards.
• Sends invoicing for Sponsored Research awards as required after the monthly billing process.
• Monthly performs an analysis of outstanding A/R relating to grant activities, and communicates A/R balances as high risk for reserve of A/R.
• Monitors research bank account for payments.
• Applies payments for Sponsored projects in Lawson.
• Other: Works on department specific projects as needed. Continually challenges the business processes by looking for new ways to enhance the efficiency and effectiveness of each process.

Credentials and Qualifications:

• Bachelor's Degree in Finance or Accounting required.
• Minimum of five (5) years previous accounting/finance related experience.
• Or
• CPA and/or MBA with 3 years experience in directly overseeing fiscal compliance with Sponsored projects or Public Accounting experience.

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