Senior Administrative Assistant
3 days ago
The Jewish Federation of Cincinnati is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our operations team, you will provide administrative support to our Chief Operating Officer and other departments, ensuring the smooth operation of our organization.
Key Responsibilities:- Provide administrative support to the Chief Operating Officer and other departments, including scheduling meetings, preparing reports, and managing databases.
- Manage information of hundreds of donors and volunteers, while working as part of a team and interacting with the entire staff of the Jewish Federation.
- Heavy usage with using Blackbaud Database (Compass) and maintaining accurate records.
- Prepare monthly expenses reports and manage online credit card expenses for multiple departments and executives.
- Assist with a variety of department meetings, including scheduling meeting rooms, setting up, agendas, minutes, attendance, refreshments, and food.
- Schedule meetings with volunteers and professionals, and assist with staff events, meetings, and retreats.
- Sort, track, and mail out flyers to donors, troubleshoot, maintain, and arrange for service of copiers and other office equipment.
- Sort mail daily, responsible for various correspondence and formatting reports, file and retrieve corporate documents, records, and reports.
- Open, sort, and distribute incoming correspondence, including faxes and email, and make travel arrangements for executives.
- Experienced administrator with strong office and project management skills.
- Strong computer skills, including Microsoft Office (Word, Access, Excel, PowerPoint, and Outlook).
- Strong oral and written communication skills, with a pleasant disposition and critical thinking.
- Ability to take initiative and ownership of assigned projects and duties, with a consistent attention to detail and strong organizational skills.
- Outstanding customer service and communication skills, with experience organizing and supporting events.
$27.18 per hour, based on experience, with a 37.5-hour workweek, totaling 1,950 hours annually.
This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in the above position.
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