Administrative Coordinator

23 hours ago


Garden Grove, California, United States WORKING ALTERNATIVES INC Full time
Job Title: Administrative Specialist

We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Working Alternatives Inc. The successful candidate will be responsible for providing administrative support to our Facility Director and Assistant Director, ensuring the smooth operation of our office.

Key Responsibilities:
  • Support Facility Director and Assistant Director with day-to-day operations
  • Monitor task progress and report updates
  • Maintain multiple rosters and databases
  • Maintain various rosters and keep facility forms updated and stocked
  • Maintain electronic and paper records, ensuring information is organized and easily accessible
  • File, organize, shred, and create files
  • Operate company vehicle
  • Create Staff & Resident ID
  • Keep inventory of office supplies and coordinate ordering with the Facility Director and disbursement of supplies
  • Edit and review documents to ensure accuracy, correcting grammar, spelling, or structure errors as necessary
  • Prepare correspondence to partner agencies, including acceptance letters and terminal reports
  • Set up resident medical appointments with follow-up on results and related paperwork
  • Take meeting minutes by hand or computer, to be documented for compliance purposes
  • Ensure all company policies, procedures, and the employee handbook are followed
  • Local travel may be required
  • Complete all annual training required by contract
  • Comply with federal, state, and local laws and regulations
  • Ensure rest and meal breaks are taken in accordance with California law
  • Report any violation of company policy, employee handbook Standards of Conduct, etc.
  • Assume and perform other duties as assigned

Working Alternatives Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local laws.

By submitting a resume and/or application, you are agreeing to be sent communications through email and/or text message by Working Alternatives Inc. Failure to submit a fully completed application and current resume may result in your removal from the process



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