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Student Support and Event Planning Specialist

2 months ago

GondrecourtleChâteau, Grand Est, United States University of Minnesota Full time
About the Role

The University of Minnesota is seeking a highly skilled and motivated Operations and Events Coordinator to join the Multicultural Center for Academic Excellence (MCAE) team. This is a full-time, 12-month appointment in the academic professional personnel series.

Key Responsibilities
  • Supervision and Communications
    • Lead the planning and coordination of MCAE undergraduate student staff hiring process, including development of application and process, and facilitation of review process, in consultation with the Director.
    • Coordinate all aspects of the MCAE Student Internship program in partnership with unit team members and in accordance with staff needs.
    • Coordinate annual nominations process for student awards and scholarships.
  • Communications
    • Serve as primary staff lead of MCAE Newsletter and all social media platforms in collaboration with the Director and with support from MCAE Interns.
    • Establish regular and strategic communications timelines to promote MCAE events and work with the Intern team to develop accessible marketing and outreach.
    • Update MCAE website and other forms of media as needed and/or at the direction of the Director.
  • Front Operations
    • Provide management of MCAE space, including but not limited to:
    • Coordinate staffing (professional and student) needs and order swag for various tabling events as MCAE is invited by campus partners throughout the year.
    • Manage Central email accounts and Google Shared Drive for MCAE.
    • Manage ordering and maintenance of office supply stock of all physical spaces.
    • Maintain all office subscriptions and memberships (e.g., Canva, Mailchimp, water, etc.).
    • Provide 5-8 hours of coverage of MCAE front desk space each week.
    • Responsible for data and file management that supports the unit, sustainability, and institutionalizing work.
  • Signature Events and Program Support
    • Serve as the primary staff lead for all logistical aspects of MCAE's annual events/celebrations, such as Kick off and Celebration of Achievement, in partnership with the Director and unit team members.
    • Build and maintain relationships with campus partners for ongoing collaborative programming, especially as it relates to post-Kick Off and pre-Celebration of Achievement efforts.
    • Serve as MCAE Representative on the Welcome Week Advisory Board.
    • Serve as an effective spokesperson and ambassador for MCAE to external and internal constituents, including but not limited to events for new and prospective students and their families.
  • Program Support
    • Supports the development and implementation of MCAE's Living Learning Community (LLC) programming and Holistic Support programming.
    • Develop and implement event planning templates for MCAE.
    • Advise and support the Assistant Directors of LLC and Holistic Support with their programs, events, logistics, program budgets, and purchases.
    • Hold one-on-one holistic support meetings with students (4-hours of appointment slots per week).
    • Work in partnership with UMN community, unit team members, and student team to envision, develop, and implement continued programming and initiatives in alignment with MCAE vision and mission for 2nd-, 3rd-, and 4th-year students.
Requirements
  • Bachelor's Degree with at least 4 years of work experience in related areas of administration, event planning, and/or student support.
  • Able to clearly demonstrate knowledge and understanding of how to create strong academic support strategies for underrepresented, first generation, and marginalized students.
  • Demonstrated understanding of equity and diversity as they intersect with student development, administrative work, and/or event planning.
  • Excellent communication (verbal and written) skills.
  • Computer competency with Google Suite, Microsoft Office Suite, and Adobe.