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Lead Project Coordinator

2 months ago

Florida, United States PMO Partners, LLC Full time

Overview

PMO Partners, LLC is seeking a Lead Project Coordinator to manage and facilitate the successful delivery of various significant initiatives within the organization. This role requires collaboration with key stakeholders to establish project parameters, objectives, and outcomes, while crafting detailed project strategies.

Key Responsibilities

  • Define project parameters, objectives, and outcomes in partnership with stakeholders.
  • Develop a detailed project strategy, encompassing timelines, resource distribution, and interdependencies.
  • Proactively identify and address risks and challenges throughout the project lifecycle.
  • Track project advancement, monitor milestones, and ensure compliance with established timelines and financial plans.
  • Communicate project status updates to stakeholders, ensuring clarity and alignment.
  • Lead interdisciplinary teams engaged in application and infrastructure projects, providing direction and support.
  • Encourage a collaborative and high-performing team atmosphere.
  • Facilitate effective communication, ensuring all team members are aligned with project goals.
  • Coordinate with external partners and vendors as needed to achieve project objectives.
  • Engage with stakeholders to comprehend their needs and expectations.
  • Report project progress, risks, and challenges to stakeholders in a timely manner.
  • Build strong relationships with stakeholders, ensuring their needs are met and expectations are managed.
  • Incorporate stakeholder feedback into project strategies and decisions.
  • Ensure quality assurance processes are implemented for successful project execution.
  • Develop and execute risk management strategies to minimize project uncertainties.
  • Identify and analyze stakeholders impacted by changes, understanding their concerns and potential resistance.
  • Assess the implications of proposed changes on the organization, including processes, systems, and culture.
  • Create a comprehensive change management strategy that aligns with project objectives.
  • Develop a communication plan to effectively convey changes to all stakeholders.
  • Evaluate the organization’s readiness to embrace proposed changes.
  • Facilitate smooth transitions, ensuring stakeholders are prepared for and adapt to changes effectively.
  • Identify opportunities for process enhancements and implement best practices.
  • Capture and apply lessons learned to improve future projects.
  • Stay informed about industry trends, emerging technologies, and project management methodologies.
  • Utilize project management tools to oversee projects, including timelines, budgets, resources, and risks.

Qualifications

• Bachelor's degree in a relevant discipline or a Master's degree in Business Administration, Computer Science, or a related field, or a minimum of 8 years of equivalent professional experience.

• Project Management Professional (PMP) certification is preferred.

• Requires 5+ years of experience in a project management capacity.

• 3+ years managing large-scale IT project implementations with a focus on timely delivery and high client satisfaction.

• 5+ years of experience using project management software tools.

• Familiarity with a Project Portfolio Management (PPM) system is advantageous.

Skills and Abilities

• Comprehensive knowledge of project management best practices, methodologies, and standards.

• Experience communicating with executive leadership.

• Strong leadership, communication, and stakeholder management capabilities.

• Proven ability to manage multiple large-scale projects in a dynamic environment.

• Experience in risk management and change management.

• Proficient in developing and managing project budgets and financial reports.

• Excellent problem-solving, analytical, and decision-making skills.

• Ability to work independently and collaboratively within a team.

• Attention to detail and the ability to investigate and resolve issues.

• Flexibility to adapt to changing environments.

• Strong meeting facilitation and communication skills.

• Ability to deliver organized presentations and briefings to management.

• Sound judgment and decision-making capabilities.

• Experience in developing and adhering to detailed project plans, including schedules, cost estimates, resource plans, and risk mitigation strategies.