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Operations Coordinator

2 months ago

Horseheads North, New York, United States Gas Field Specialists Full time

Company Overview
Gas Field Specialists, Inc. is a reputable independent gas service provider dedicated to fostering exemplary customer relationships that drive our growth and success. We prioritize safety, integrity, and respect in all our interactions, striving towards our goal of achieving zero incidents. The commitment and expertise of our team members are crucial to our mission, and we value the contributions of every individual.

Position Overview
We are seeking a qualified candidate for the role of Business Coordinator. This position offers a competitive hourly wage ranging from $17 to $19.

Key Responsibilities
As a Business Coordinator, you will provide essential support across various departments, including but not limited to:

  • Handling phone calls and performing receptionist duties as required.
  • Processing invoices and necessary documentation.
  • Facilitating communication between internal departments.
  • Managing the assembly and processing of shipments to various locations.
  • Creating and modifying documents using Microsoft Office and other company software.
  • Maintaining both physical and electronic filing systems.
  • Welcoming and assisting clients and visitors.
  • Coordinating meetings and conferences.
  • Supporting staff with project-based tasks.
  • Assisting departments such as Payroll, HR, and Billing as needed.
  • Arranging accommodations and entertainment when requested.
  • Performing general office duties including mailing, filing, scanning, and copying.
  • Directing telephone messages and ensuring proper communication flow.
  • Managing the delivery and collection of mail.
  • Researching and procuring office supplies while maintaining inventory.
  • Assisting in the planning and preparation of meetings and conference calls.
  • Performing additional duties as assigned.

Qualifications
To be successful in this role, candidates should possess:

  • Excellent communication skills and the ability to collaborate effectively with diverse individuals.
  • A working knowledge of the Oil and Gas industry.
  • The ability to maintain confidentiality regarding company information.
  • Strong reading and interpretation skills for various documents.
  • Proficiency in writing routine reports and correspondence.
  • Advanced computer skills, particularly in Microsoft Office Suite, along with strong mathematical abilities.
  • A detail-oriented approach with robust organizational skills.

Educational Requirements
An Associate or Bachelor's Degree is preferred but not mandatory. A minimum of two years of relevant experience is required.

Work Environment
This position is primarily based in a climate-controlled environment with minimal safety or health hazards. The role involves sedentary tasks, including sitting, walking, and occasional lifting, along with frequent use of near vision for reading and computer work.

Equal Opportunity Employer
Gas Field Specialists, Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable laws.