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Administrative Operations Coordinator

2 months ago

Evansville, Indiana, United States Evansville Goodwill Industries, Inc. Full time
Job Overview

Become an Integral Part of Our Mission as an Office Management Specialist


Location:
Goodwill Headquarters with Virtual Responsibilities for Multiple Offices


Are you an organizational expert with a talent for streamlining office processes? Do you excel in a role that blends administrative proficiency with innovative thinking? If this resonates with you, we have an exciting opportunity.


About Us:
At Goodwill, we recognize that an efficiently managed office is essential for achieving our mission. Our new headquarters exemplifies our dedication to excellence and creativity. We strive to foster an inclusive, effective, and welcoming atmosphere across all our locations. Be part of a mission that transcends mere employment.


Why This Role is Appealing:
As our Office Management Specialist, you will be crucial in ensuring our offices operate seamlessly, directly contributing to our mission of empowering individuals and communities. Your duties will range from conducting virtual safety assessments to orchestrating events, making each day varied and fulfilling. This position is ideal for those who thrive in a dynamic work setting and enjoy taking on diverse responsibilities.


Your Key Responsibilities:


Safety & HR Management:

  • Perform virtual safety assessments, ensuring adherence to all regulations.
  • Assist with HR functions, including virtual tasks and compliance verification.

Event Coordination:

  • Develop and oversee our event rental program at our new headquarters.
  • Collaborate with clients to schedule and manage events, ensuring flawless execution.

Supply Chain Management:

  • Supervise inventory and procurement of office supplies, maintaining optimal stock levels.
  • Establish strong relationships with suppliers and manage supply budgets effectively.

Reception Management:

  • Serve as the welcoming presence at our headquarters, managing front desk operations with professionalism.
  • Handle virtual receptionist duties for multiple offices, ensuring smooth communication.

Office Presentation Management:

  • Ensure our headquarters is consistently presentable and professional.
  • Oversee the scheduling and execution of cleaning and maintenance services.

Cleaning Service Coordination:

  • Coordinate with cleaning service providers to maintain a pristine office environment.
  • Monitor and assess the performance of cleaning services.

What We Seek:

  • Experience in office management or a related administrative role.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and adeptness with computer software.
  • Strong interpersonal and communication skills.
  • Ability to work independently while maintaining confidentiality.
  • Familiarity with safety and HR regulations is advantageous.

Why Choose Goodwill?

  • We prioritize diversity and inclusivity, fostering a supportive work environment for all team members.
  • We provide opportunities for professional development and growth.
  • Our mission-driven team is committed to making a positive impact on individuals and communities.

At Goodwill, we celebrate diversity and are dedicated to creating an inclusive environment for all employees. Be part of a well-organized, efficient, and welcoming office atmosphere where every detail matters and every team member contributes to our mission of making a difference.