Administrative Support Specialist

4 weeks ago


Hazleton, Pennsylvania, United States Greenlane Full time
Job Overview

Greenlane is a leading provider of zero-emission public charging and hydrogen fueling networks for medium- and heavy-duty battery-electric and hydrogen fuel cell vehicles. As an Executive Assistant, you will play a critical role in supporting the Senior Leadership Team by providing comprehensive administrative support and managing day-to-day operations.

Key Responsibilities
  • Provide highly competent administrative support to the Sr Leadership team, including handling multifaceted preparation and planning for internal and external meetings, travel, and preparation for staff meetings.
  • Contribute to special projects, plan the details for various events, including offsites, conventions, and more.
  • Manage the ordering, delivery, and inventory of computers and peripherals.
  • Proactively manage executive's calendar, arrange and coordinate meetings by identifying priority and content.
  • Plan meetings and events, select event facilities, coordinate catering, and technical equipment as needed.
  • Prepare PowerPoint presentations for meetings, as needed.
  • Prepare and process various documentation and reports, including non-disclosure agreements.
  • Route incoming authorization requests (NDAs, contracts, purchase requests) for internal review prior to obtaining approval.
  • Arrange domestic and international business travel, including air, hotel, and ground travel.
  • Prepare and process expense reports.
  • Stay knowledgeable of company's top customers and maintain contact information for key client relationships.
Requirements
  • 3 years+ of relevant experience as an Executive Assistant, Administrative Assistant, or similar, supporting executives in a progressive office setting.
  • Strong written and verbal communication skills.
  • Excellent time management and prioritization abilities.
  • Highly proficient using Microsoft Office, SharePoint, Word, Excel, PowerPoint, and Outlook.
  • Must be technically competent and comfortable using new technologies and making suggestions on how to optimize administrative tasks using technology.


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