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Accounts Payable Specialist

4 weeks ago

Étreux, Hauts-de-France, United States Boston Children's Hospital Full time
Job Summary

Boston Children's Hospital is seeking a highly skilled Accounts Payable Coordinator to join our team. As a key member of our finance department, you will be responsible for processing invoices, payment requests, and vouchers for payment and recording in the AP ledger.

Key Responsibilities
  • Process invoices, payment requests, and vouchers for payment and recording in the AP ledger.
  • Educate, enforce, and reinforce AP processes and policies with AP customers.
  • Resolve and document customer service inquiries and issue resolution.
  • Function as the first line accounts payable contact for Hospital department personnel to determine the status of invoice payment and resolving problem invoices.
  • Direct the flow and control over incoming mail, paper, and electronic, including scanning, resolving image integrity issues, and linking vouchers to images in the document retention and process system.
  • Document and direct departmental phone calls, releasing checks for pickup and general accounting requests, and resolving customer service inquiries and related discrepancies.
  • Resolve discrepancies between invoice data and AP system edits and/or business rules independently or in close cooperation with Supply Chain Management personnel.
  • Facilitate the completion of invoice process approval and coding, and verify data extracted from AP imaging system is accurate prior to submission to later stages of processing.
  • Expedites the process of discount invoices and related discrepancies.
  • Identify and escalate AP process issues and opportunities. Provide assistance to other AP staff in evaluating and resolving related problems and issues. Assist in implementing changes to internal systems and procedures.
  • Verify and record payment information and obtain receipt confirmation to release payment as needed. Document all discrepancies in accordance with department policy. Follow up on and document missing price, authorizations/approvals required for check disbursements and for payments that are outside of the contract terms. Verify adjustments for voided and manual checks and/or special request payments.
Requirements
  • High School / GED and one to two years of related college coursework. Associate's degree preferred.
  • Minimum of 1 year of experience in an Accounts Payable function.
  • Basic understanding of accounting principles such as AP disbursement process including: purchasing, receiving, inventory, and general accounting interfaces.
  • Works independently, multi-task, prioritize work, demonstrate the ability to adapt to new automation technology and quality improvement processes and ability to adapt to change.
  • Accuracy and attention to detail for payments, correspondence, reconciliations, financial and statistical calculations, and prompt service.
  • Strong analytical skills necessary to resolve complex problems requiring the use of scientific, mathematical or technical principles and in-depth, experience-based cross-functional knowledge are preferred.
  • Communicates effectively both orally and in writing and provide empathy in difficult personal situations.
  • Works with diverse internal and external constituencies.
What We Offer

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes. Experience the benefits of passion and teamwork.