Office Operations Manager

3 days ago


West Lafayette, Indiana, United States Purdue University Full time

About the Position

Purdue University seeks an experienced Administrative Assistant to provide comprehensive support to the Chief of Staff. This role requires strong organizational and communication skills, as well as the ability to work independently and collaboratively as part of a team.

Key Responsibilities

  • Maintain accurate and up-to-date calendars, schedules, and reminders to ensure timely and efficient completion of tasks.
  • Coordinate travel arrangements, prepare agendas, collect and provide necessary support materials, record and distribute minutes, and update mailing lists, invitation lists, and photo files.
  • Assist with event planning, including room reservations, occasional setup, catering, and printing nametags, as well as occasional support during events that may involve nights and weekends.
  • Manage event photos, hiring photographers according to a defined photo strategy for social media, stewardship, and messages with photos.
  • Collaborate with the Office of the President staff to maintain the Westwood event calendar, provide standard materials for the President, and offer office support as needed.
  • Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
  • Process receipts, reconcile credit card statements, and pay invoices through Purdue systems.

Requirements

  • A high school diploma or equivalent and two or more years of experience in a clerical or administrative support role.
  • Excellent organizational and time management skills, with the ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.
  • Sufficient computer and related software skills, including proficiency in Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, and typing, drafting, filing, data entry, proofreading, and editing skills.
  • The ability to identify routine problems and recommend solutions, as well as flexibility in managing requests from multiple formats (text, email, teams, etc.).

Estimated Salary Range: $52,000 - $62,000 per year

Benefits: Eligible for overtime, non-exempt employee defined contribution plan, retirement eligibility, EOE/AA employer.



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