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Administrative Support Specialist
2 months ago
The Office Specialist plays a crucial role in delivering exceptional legal assistance and administrative support within the realms of estate planning, probate, taxation, and business law.
This position involves collaboration with associate attorneys, paralegals, and other legal professionals, focusing on client intake, case management, and document preparation. The Office Specialist is an entry-level role that emphasizes a commitment to high-quality service and meticulous attention to detail.
Compensation:$22 - $24 hourly, depending on experience.
Key Responsibilities:Responsibilities may include, but are not limited to:
- Drafting and preparing essential legal documents and correspondence related to client intake and various legal matters, ensuring compliance with established deadlines.
- Reviewing case files to confirm the completeness of information and documentation, and liaising with court personnel and other relevant parties to gather necessary data.
- Maintaining organized estate planning case files, including opening, updating, and closing files as required, while ensuring accurate data entry into various systems.
- Coordinating estate planning meetings and ensuring all necessary documentation is prepared and available for client signing.
- Providing support to legal professionals by confirming receipt of required documentation and assisting in the management of outstanding items.
- Compiling final estate planning portfolios, ensuring all documents are complete and compliant with legal standards.
- Responding to client inquiries and providing information regarding case status and procedures, with guidance from supervising attorneys.
- Managing front desk operations, including answering calls, scheduling appointments, and maintaining a welcoming office environment.
Minimum qualifications include:
- At least one year of relevant professional experience that equips the candidate with the necessary skills for this role.
- No specific licenses or certifications are required.
Knowledge, Skills & Abilities:
Basic understanding of: Legal office operations, relevant deadlines, and terminology.
Skills to: Efficiently perform tasks in accordance with established procedures, maintain confidentiality, and effectively communicate both verbally and in writing.
Working knowledge of: Business English, clerical procedures, and office technology.
Work Environment:
This position is based in an office setting with standard noise levels and temperature control.
Authority:
Non-attorney staff must operate under the direct supervision of an attorney, adhering to all professional conduct regulations.
About Integrated Law, PLLCOur Firm: Integrated Law, PLLC is a dynamic law firm focused on delivering exceptional legal services in tax law, estate planning, probate, and small business matters. We pride ourselves on our commitment to client care and our professional approach, ensuring a supportive environment for both clients and staff.
Our firm is recognized for its dedication to excellence, consistently ranking among the top legal service providers in the community. We strive to maintain high standards in our work while fostering a welcoming atmosphere for our clients.
